ISP Executive Assistant – Middle East & Asia
Description
ISP Executive Assistant – Middle East & Asia
Role Profile
Purpose of Role
This role provides executive support to the Middle East & Asia divisional leadership team of ISP, consisting of a Divisional CEO, Divisional CFO, Divisional COO, and a Divisional Chief Learning Officer.
As our Executive Assistant, you will be the backbone of our executive team, managing a diverse range of responsibilities that keep our company running smoothly. Your primary focus will be arranging travel, coordinating company events, providing executive administrative support, and spearheading data collection and reporting projects. This role offers flexible working arrangements, with options for hybrid or remote work, tailored to the candidate's needs.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students, and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
For more information visit http://www.internationalschoolspartnership.com
About ISP
We are the International Schools Partnership (ISP), a global community of 104 schools across 25 countries.
We champion a transformative approach to learning that goes beyond the classroom.
By igniting our students' curiosity and growing their self-confidence, we empower them to become the next generation of changemakers.
ISP Executive Assistant - Middle East & Asia: Key Responsibilities
Travel Arrangements
Orchestrate complex international travel itineraries, ensuring seamless experiences from departure to return.
Research and book flights, accommodations, and ground transportation, always mindful of budget constraints and preferences.
Prepare detailed travel briefings and manage last-minute changes with efficiency.
Event Coordination
Plan and execute high-profile company events, from intimate executive retreats to large-scale conferences.
Manage all aspects of event logistics, including venue selection, catering, audiovisual needs, and attendee communications.
Collaborate with internal teams and external vendors to ensure flawless event execution.
Executive Administration
Provide comprehensive administrative support to the executive team, including calendar management, correspondence handling, taking minutes for meetings and ensuring follow up on action points.
Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
Prepare and edit high-impact presentations and reports for executive use.
Data Collection and Reporting
Conduct research and analyse data to identify trends in the K-12 education sector.
Compile and present actionable insights to inform strategic decision-making.
Create compelling reports and presentations.
Skills, Qualifications and Experience
Fluency in written and spoken English.
Ability to work flexibly across numerous time zones.
Outstanding interpersonal skills, with the ability to effectively communicate with stakeholders at all levels.
Minimum five (5) years’ experience working in a global organisation supporting an executive team.
Excellent verbal and written English communication skills, problem-solving skills and time management capabilities.
Proficiency in MS Office suite.
Ability to maintain confidentiality and exercise discretion.
ISP Leadership Competencies
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
Cognitive
Strategic, commercial and financial acumen: Demonstrates financial understanding when making decisions and taking action
Creative Problem Solver: Tackles challenges in an organized and systematic way and finds solutions
Interpersonal
Intentionally connects: Supports, enables and inspires others to give their best
Collaborative & Communicative: Encourages collaboration and teamwork, making people feel like they are working and succeeding together
Self-Leadership
Amazing learner: Manages their own personal development, focusing on continuous learning and getting better
Resilient: Understands their own qualities, skills, emotions and triggers and uses this understanding to remain composed and confident in uncertainty
Digital
Technologically literate: Stays up to date with the latest technology and trends and knows how these can be applied in their role
Digital data fluent: Simplifies complex digital data into clear and understandable information for different audiences
Global
Values-driven: Demonstrates a multi-cultural mindset and respects the different values, behaviours, attitudes and practices across cultures
Sustainability-focused: Identifies inefficiencies and wastefulness and prioritises productive and balanced use of resources
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.