Institutional Executive Assistant

Institutional and International Wealth Management New York, New York


What we do:

First Eagle is an independent, privately owned investment management firm headquartered in New York with approximately $115 billion in assets under management (as of September 30, 2022). Throughout a heritage that dates to 1864, the firm has sought to generate attractive real returns for our clients over the long term. This tradition remains central to our mission today, guided by a set of core investment tenets that sustains our culture while also allowing philosophical autonomy among our talented portfolio management teams. First Eagle’s range of actively managed equity and equity-oriented, public and private credit, multi-asset and alternative strategies reflect our dedication to disciplined and unconventional thinking, a global perspective and the long-term alignment of interests.

 

What drives us:

At First Eagle, clients come first, always. To deliver on this commitment, we nurture an environment that attracts, develops, and retains a talented, inclusive workforce. We also aim to inspire each of our employees to do their life’s best work with us and for our clients. We have built a culture that promotes equity, diversity, and respect, and holds every member of the organization to the highest standards of integrity and accountability.


Who we are looking for:

First Eagle is looking for an Executive Assistant to support members of the Institutional team.  The number of people who this candidate will support could vary depending on how the team grows. 

 

This individual will have the opportunity to not only learn about the institutional investment management business broadly and the efforts that go into a successful institutional sales and client service organization but will also be a contributor to the team’s success.


What you will do:

  • Manage travel arrangements such as arranging flights, hotels, car rentals and car services to ensure smooth travel for team members
  • Prepare and submit expense reports in a timely manner
  • Arrange in-house client meetings, internal meetings and conference calls by making room reservations, creating agendas, overseeing equipment set-up, ordering catering and preparing meeting materials
  • Input data into, retrieve content from and increase leverage of the team’s CRM system; maintain distribution lists and verify accuracy of data at regular intervals
  • Assemble and arrange delivery of presentation materials for meetings with clients, prospects and investment consultants
  • Proactively manage assigned calendars
  • Serve as a back-up for the fellow Executive Assistants
  • Log and ensure completion of requests for client audits and prospect requests for limited partnership documents
  • Develop and maintain courteous and respectful relationships with both internal and external partners
  • Partner with colleagues and assist with special projects as needed
  • Coordinate and execute the on-boarding and off-boarding activities for department members
  • Carry out any other related tasks that maybe be assigned
  • Ability to be connected after hours as needed

 

The qualities you should have:

  • Undergraduate degree preferred
  • A minimum of 5 years’ experience, preferably in the financial services industry
  • Excellent time management, organizational/prioritization and interpersonal skills
  • Self-starting, entrepreneurial and resourceful – someone who “makes it happen” with a can-do attitude
  • Excellent PC skills - Word /Excel; excellent PowerPoint skills is a plus
  • Strong initiative, verbal /written communication, organizational and administrative skills required
  • Resourceful, well organized, highly dependable, efficient and detail-oriented

 

Base Salary range: $75,000 to $85,000. In addition, this role is eligible for an annual incentive bonus. Compensation may vary based upon, but not limited to – the individual's skills, experience, qualifications, and internal equity. 

 

We value our people and offer a broad range of benefits. We provide generous paid time-off, medical/dental/vision healthcare plans, 401(k) retirement and profit-sharing plans, a flexible/hybrid work environment, “dress for the day” flexible work attire, and many more great benefits.

 

First Eagle Investment Management, LLC (FEIM) is an Affirmative Action and Equal Opportunity Employer.  Equal Employment Opportunity has been, and will continue to be, a fundamental principle at FEIM, where employment is based upon personal capabilities and qualifications without regard to race, color, religious belief, including dress and grooming practices, sex, sexual orientation, gender identity, gender expression, age, national origin, marital status, citizenship, disability, veteran status, pregnancy, breastfeeding or medical conditions related to breastfeeding, status as a victim of domestic violence, sexual assault, or stalking, or any other basis protected by applicable federal, state or local law, genetic information or characteristics (or those of a family member), or any other protected characteristic as established by law.