The Church of Eleven22 Careers

Job Title: Accounts Payable Specialist

Ministry/Department: Finance

Reports to: Controller

Status: Full-time, non-exempt

Supervisory Role: No

Objective

This position is responsible for processing, verifying and posting invoices in an accurate and timely manner. The Accounts Payable Specialist also reviews financial information and supports accounting control procedures for The Church of Eleven22®, Hope’s Closet® and The Retreat Center.

Key Responsibilities

• Perform day-to-day activities such as processing, verifying and posting invoices, processing disbursements, auto drafts and other functions for church operations, Hope’s Closet retail and The Retreat Center
• Answer vendor inquiries and reconcile vendor statements
• Process and maintain 1099 statements
• Support month-end close process
  • Ensure all invoices, expense reports and payment requests are processed before the close deadline
  • Assist with accruals for unpaid invoices and expense reports
  • Track and process recurring payments (e.g., rent, utilities) to ensure they are posted within the closing period
  • Review and process employee reimbursement requests for accuracy and completeness
• Resolve accounting discrepancies and irregularities
• Support daily operations of travel and expense accounting
• Assist other team members and accounting projects as necessary
  • Provide guidance on accounts payable software and systems to other team members when needed
  • Assist in year-end financial preparation, ensuring all invoices are accounted for and documented appropriately
• Support accounting controls and procedures
  • Ensure compliance with internal controls related to accounts payable processes (e.g., proper authorization and documentation of payments)
  • Maintain up-to-date documentation for accounts payable procedures and workflows
  • Regularly review vendor accounts for accuracy and correct any discrepancies in the system
  • Implement and support continuous improvement initiatives to streamline payment processes
  • Maintain proper segregation of duties in the accounts payable process to prevent errors and fraud
  • Review and update vendor profiles, ensuring tax forms (e.g., W-9s) and contact information are current
• Support audit fieldwork requests 
  • Provide supporting documentation for accounts payable transactions, including invoices, payment authorizations and vendor contracts
  • Assist in preparing reports or schedules for auditors as needed
  • Respond to auditor inquiries by providing detailed explanations of accounts payable processes and any variances
  • Ensure proper organization of records and supporting documentation for easy retrieval during audits
• Maintain staff confidence and protect operations by keeping financial information confidential and restricted
• Other duties as assigned

Competencies

• Model The Church of Eleven22®’s mission, vision and core values
• Ability to maintain strict confidentiality
• Ability to adapt to change
• Strong proactive communication skills
• Possess strong computer skills, proficient in Microsoft Office programs and have the ability to learn and use new computer software
• High degree of integrity and ability to maintain restricted and confidential data
• Strong communication and interpersonal skills with a customer service focus
• Skillful at building organizational relationships and partnerships and anticipating needs
• Exceptional organizing abilities and attention to detail
• Excellent problem-solving skills
• Ability to multitask and prioritize work effectively

Education and Experience

• Associates degree preferred
• 1 – 3 years of accounting experience, with exposure to various concepts, practices and procedures within the field
• Non-profit accounting experience preferred

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work may vary based on church needs.

The church has several big events, (“All-Skates”) throughout the year to help further the mission of Eleven22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year.

Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Ministerial Exception

The ministerial exception furthers the purposes of the Free Exercise and Establishment Clauses of the First Amendment by barring legal claims against church bodies by staff members who perform religious functions. All church pastors are subject to the exception, but a formal ministerial credential is not required. While there is no rigid formula to determine other church staff members that qualify, various factors are considered to determine which staff members are subject to the ministerial exception (please see handbook).

Staff members who qualify under the ministerial exception are not covered by federal and state employment and anti-discrimination laws. Please see the Human Resources Ministry team if you have questions on whether you are subject to the ministerial exception.

Code of Conduct

1. We live authenticity
2. We are gospel-centered and mission-focused
3. We are family
4. We are lifelong learners
5. We aim for excellence in the experience with zero excess
6. We choose to trust
7. We pray 1st and decide 2nd
8. We glorify God by honoring others
9. Our team unites under clear vision
10. We walk in humble confidence

EEO Statement

The Church of Eleven22 provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws. The Church of Eleven22 reserves the right to discriminate on the basis of religion to the full extent permitted by law.