Office Support Specialist
Description
Position: Non-Exempt
Reports to: Operating Unit President
Reports to: Operating Unit President
Summary:
Provides administrative support for daily office operations and assists the President and multiple departments with information, communication, and administrative projects.
Provides administrative support for daily office operations and assists the President and multiple departments with information, communication, and administrative projects.
Key Responsibilities:
- Maintain common office areas (conference rooms, reception, kitchen).
- Answer and route phone calls, greet visitors, and notify employees of guests.
- Manage mail, postage, FedEx/UPS shipments, and company mailings.
- Prepare correspondence, reports, and other documents.
- Maintain phone lists, company directory, and departmental files.
- Order and track office supplies; coordinate copier maintenance.
- Respond to building maintenance requests.
- Assist service department with uploading photos, descriptions, and details.
- Handle confidential information with professionalism.
- Perform general administrative duties and other tasks as assigned.
Qualifications:
- High School Diploma or equivalent (Bachelor’s degree preferred).
- Bilingual preferred.
- Proficiency in Microsoft Office (Word, Excel).
- Knowledge of office procedures and strong organizational skills.
Core Competencies:
- Excellent communication and teamwork
- Strong organization and attention to detail
- Sound judgment, initiative, and integrity
- Professionalism and adaptability
Working Conditions:
Office environment with regular computer use, sitting/standing/walking, and occasional lifting up to 50 lbs. Overtime may be required.
Office environment with regular computer use, sitting/standing/walking, and occasional lifting up to 50 lbs. Overtime may be required.