Law Academic Services Administrator

Staff Exempt Boston, Massachusetts


Description

Position Summary: 

Suffolk University is seeking qualified candidates to consider for the Law Academic Services Administrator role. This role is responsible for maintaining and updating office systems and information including the departmental website, the Law School's Campus Cruiser portal, query and reporting using Entrinsik Informer, building and maintaining office MS Access databases, creating statistical reports using MS Excel, updating of Colleague to facilitate student Examsoft system usage and coordinating the office's correspondence.

Primary Duties/Responsibilities:

  • Responsible for processing course evaluations each term: producing forms for distribution and publishing the results to the
  • Responsible for graduation and commencement information, statistical reporting, regalia listing, degree data for the commencement program, degree application tracking, and concentration, specialization and pro bono certificates. Works collaboratively with URO to ensure accurate production of diplomas.
  • Create, post and maintain slides for the campus display monitors, and Campus Cruiser
  • Oversight of the database system- Datatel Colleague elements, such as Communications Management, Query and report writing for interfaces and statistical
  • Build and maintain MS Access databases that are used to manage graduation information, exam
  • Accommodations and rescheduling, course descriptions and evaluations, student lockers, and student petitions.
  • Process grades including recording, tracking, calculations and
  • Process student records, including managing withdrawals, transfer credits and leave of
  • Coordinates with university printer to ensure the timely printing and secure delivery of faculty
  • Coordinate Proctor hiring, training and payroll Runs 2 proctor training sessions per exam period.
  • Assist with dissemination of law exams including but not limited to the assignment of proctors, meeting accommodation requests including booking these rooms, printing the exams, and oversees the process to ensure all exams/booklets are securely delivered in proper order to This also includes midterms and makeups.
  • Assists with commencement (venue, program, ..)
  • Will work closely with the Assistant Dean of Academic Services and will be responsible for updating and maintaining all existing administrative and staff operational/procedural
  • Other duties as assigned. 

Position/Requirements:

  • Facility with a variety of software tools, including query and report In particular the candidate will have experience in some combination of the following:
    • MS Access (required)
    • Campus Cruiser web portal
    • Datatel Colleague
    • lmageNow
    • HTML
    • Open Text web development
    • FlippingBook online publishing software
    • The full MS Office Suite
  • Superior customer service and communications
  • Excellent analytical skills and the ability to make creative use of
  • Strong organizational skills and the ability to work effectively in a fast-paced environment with multiple, simultaneous, and competing
  • Detail and result orientated, self-motivated, mature, and reliable
  • Must be able to work additional hours during the academic year -this includes the May and December exam periods and Law School
  • Must be friendly and outgoing and able to maintain a sense of composure for students who may be frustrated and/or confused.
  • Ability to work well within a team, as well as on individually assigned
  • Able to deal professionally with a diverse constituency and be able to focus on the task at hand while being aware of customer
  • Prior experience in Office of Academic Services or Registrar's Office preferred

Suffolk University is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment.  We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training,  service and experience, will contribute to the diversity and excellence of the University community.

Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. Suffolk University is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.