The University of Notre Dame Australia Careers

Administration Officer, School of Education

Fremantle campus

Part time opportunity, (0.8) Continuing contract

Must be available 4 days per a week - Monday, Tuesday, Thursday and Friday

• Join a national university committed to excellence in education, scholarship and research.
• Keep operations running smoothly coordinate events, schedule meetings and support all students and staff.
• $73,938 pa (level 4) + 14.5% superannuation (pro-rata).

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the office

The School of Education offers undergraduate and postgraduate programs, including initial teacher education for early childhood, primary and secondary teachers, and postgraduate programs in early childhood, leadership and management, curriculum, special learning needs and religious education. 

About the role

The Administration Officer plays a key role in supporting teaching, learning, and research activities within the National School, while contributing to the effective operational management of the School in partnership with the Administration Team Leader.

Key Responsibilities

• Support School operations through event coordination, meeting scheduling, teaching program assistance, and managing committees, including agendas, minutes, and documentation.
• Deliver high-quality customer service to students and University stakeholders, providing accurate information while maintaining confidentiality.
• Manage administration tasks such as data entry, correspondence, reporting, and written communications.
• Provide financial administration support, including payments, purchase orders, credit card transactions, and invoicing.
• Oversee School facilities, office equipment, and supplies, ensuring smooth day-to-day operations.
• Contribute to continuous improvement by interpreting policies, prioritising work, resolving issues, participating in training, and complying with University standards.

Qualifications, skills & experience

• Diploma-level qualification with relevant professional experience, or an equivalent combination of experience and education/training.
• Administrative experience in a fast-paced, dynamic environment, higher education experience is highly desirable.
• Strong understanding of administration policies and procedures, with the ability to interpret and apply them effectively.
• Proven ability to deliver high-quality client service with excellent interpersonal, written, and verbal communication skills.
• Strong computer skills, including email, internet applications, Microsoft Office (with SharePoint), and student administration systems, with the ability to quickly learn new tools.
• Excellent organisation and attention to detail, with the ability to manage competing priorities and meet deadlines.

• Ability to work both independently and collaboratively as an effective member of a team.

Benefits

• Generous training and development opportunities.
• Gym and fitness programs.
• University of Libraries.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 17 April 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

Contact us

Please direct your queries regarding this role to Marcia Rodrigues, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.