The University of Notre Dame Australia Careers

Description

Academic Governance Officer, Office of the University Secretary
Sydney (Broadway) or Fremantle (WA) Campus
Full-time opportunity, Fixed term contract (12 months)

• Friendly and collaborative environment
• Rewarding opportunity
• $102,707 pa (level 6 - Sydney) + 14.5% superannuation
• $91,880 pa (level 6 - Fremantle) + 14.5% Superannuation

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the office

The University Secretary’s Office promotes and supports good governance and decision-making across the University and supports statutory, regulatory and compliance obligations.

 
About the role

This role delivers high‑quality secretariat, governance, and administrative support to the Academic Council and its Executive, as well as to other senior committees and sub‑committees of the University.

Key Responsibilities

• Act as Executive Officer to the Academic Council, its Executive, and other committees as directed, including coordinating meetings, preparing and distributing papers, tracking actions, managing communication flow, supporting annual work schedules, and coordinating committee election processes.
• Provide governance advice and support to Committee Chairs, Executive Officers, and senior staff on Academic Council functions.
• Deliver administrative support across the Secretariat as required, including meeting invitations, preparation of annual meeting schedules, and advising on Zoom protocols and online meeting security.
• Research, prepare, and update reports and documentation, including governance frameworks and policy documents.
• Provide administrative and operational support across portfolio activities through collaboration with key stakeholders and other business areas.
• Maintain effective systems for document control and records management while contributing as a collaborative team member, supporting continuous improvement, streamlined processes, and high-quality executive support services.

Qualifications, skills & experience

• A bachelor’s degree in a relevant discipline and/or equivalent relevant professional experience.
• Demonstrated administrative, secretariat, and/or governance experience supporting committees or executive functions within a complex organisation, preferably in a university setting or other relevant context.
• Sound knowledge/demonstrated experience in governance processes.
• Highly developed written and verbal communication skills with the ability to build strong relationships, engage stakeholders, and foster collaboration.
• Proven ability to manage multiple concurrent tasks in a fast‑paced environment, supported by strong time management skills and attention to detail, including preparation of high‑quality documentation.
• Demonstrated proficiency in the Microsoft Office suite, particularly Excel, with experience in data collation and reporting, including financial tracking.

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 7 May 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.     

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Haritha Garlapati, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.