Senior Administration Officer, School of Nursing and Midwifery

Nursing & Midwifery Sydney, NSW

Description

Senior Administration Officer, School of Nursing and Midwifery
Sydney (Darlinghurst) Campus
Part time (0.8), Continuing contract

Rewarding opportunity
Friendly and collaborative environment
$84,837 - $93,296 pa (Level 5) + 14.25% superannuation (pro rata)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office

The School of Nursing & Midwifery offers an extensive range of quality accredited undergraduate, postgraduate programs and professional development courses that are designed to provide opportunities for the student to engage in the classroom through professional workplace experiences.

About the role

The Senior Administration Officer provides effective and efficient administrative support to the School of Nursing and Midwifery working in collaboration with academic and professional staff to ensure the smooth operation of the School. Reporting to the Administration Coordinator, this position is responsible for supervising the administrative team and overseeing the administrative functions within the school.

Key Responsibilities

Provide high level administrative support to the School of Nursing and Midwifery, including scheduling meetings, preparing documentation, records management and communicating on with key stakeholders.
Work accurately with detailed information; including undertaking data entry, maintaining spreadsheets, managing correspondence, collating data for reports, and under direction, prepare a range of written communication.
Provide financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that it is monitored and reported.
Assist with and contribute to submissions, statistical summaries, data sets and report compilation and other material related to placements and student outcomes as required.
Assist the Head of School with the management and review of policies, procedures, guidelines and forms.
Provide excellent customer service to students and University stakeholders
Respond to enquiries from students, staff, and external partners, providing timely and accurate information on clinical placements
Coordinate and collaborate with the Head of School and Academic staff to ensure efficient timetabling and scheduling for the teaching function

Qualifications, skills & experience

Possession of a degree qualification with relevant experience or an equivalent combination of experience, education and training.
Demonstrated administrative capability with previous experience within a university or tertiary environment, would be highly desirable.
Highly developed communication skills, with the ability to build effective relationships, engage and influence a diverse range of stakeholders.
Excellent operational, organisational and administrative skills
Demonstrated High level of competency in using administrative and management software to track and report on School information and data such as Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, Timetabling and Data Base programs (Allocate, Sonia, CELCAT), and video-conferencing tools.
Ability to work independently and across multifunctional teams, showing initiative and a solution-focused approach and providing a high level and responsive service.
Knowledge of relevant industry standards, regulatory frameworks, and accreditation requirements for clinical placements in nursing and midwifery programs is desirable

Benefits

Fast paced environment with opportunity for professional growth
Generous training and development opportunities
Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 03 April 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.