The University of Notre Dame Australia Careers

Description

Project Coordinator, Office of Information Technology
Fremantle or Sydney
Full-time opportunity, Continuing contract

• Empower the University with innovative IT solutions that drive learning, research, and operational excellence.
• Transform the University experience with smart, future-ready IT solutions.
• $91,880 (level 6) + 14.50% superannuation (WA) or
• $102,707 (level 6) + 14.50% superannuation (NSW)

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the office

The Information Technology Office provides innovative, cutting-edge solutions that support learning and teaching, research, and administrative functions across the University.

We are dedicated to building a culture of innovation and collaboration, acting as trusted partners who proactively identify opportunities for continuous improvement and deliver meaningful digital advancements. Our focus is on creating a resilient, future-ready IT environment that adapts to and supports the evolving needs of our University community.
 
About the role

The Project Coordinator plays a key role in supporting a range of Information Technology and technology projects that improve services for university students and staff. The position involves coordinating resources, maintaining schedules, and working closely with project managers and cross-functional teams to ensure timely and high-quality project delivery, while also contributing to effective planning, cost management, and continuous improvement of project processes. The position reports to the Senior Project Manager.

Key Responsibilities

• Develop and improve demand and delivery processes, including workflows, JIRA service management, and prioritisation.
• Support Project Managers across the full lifecycle with templates, tools, and best practices to ensure consistency.
• Coordinate communication across cross-functional teams to support effective delivery.
• Monitor and report on portfolio progress, identifying and escalating risks and issues early.
• Enhance processes for reporting, proposals, and presentations to drive continuous improvement.
• Ensure compliance with organisational policies, procedures, and additional responsibilities as required.

Qualifications, skills & experience

• Degree-qualified with relevant professional experience, or equivalent extensive experience and specialist expertise in technical or administrative fields.
• Proven track record supporting enterprise-level technology projects and programs.
• Strong expertise in risk management, issue resolution, resource allocation, and task prioritisation.
• Demonstrated ability to manage complex workloads through a combination of experience, education, and/or training.
• Excellent organisational and coordination skills, with strong attention to detail.
• Highly developed communication and interpersonal skills, with the ability to build and maintain relationships across diverse, distributed teams at all levels.
• Strong stakeholder engagement capability, including experience working with C-suite executives.
• Solid understanding of the project management lifecycle, with the ability to interpret and work with project schedules.
• Adaptable and responsive in fast-paced, evolving environments.
• Proficient in managing risks, actions, issues, and decisions across projects.
• Experience using JIRA or similar service management tools.
• Supportive of the Objects of Notre Dame as a Catholic University.

Benefits

• Fast paced environment with opportunity for professional growth.
• Generous training and development opportunities.
• Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 23 April 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

Contact us

Please direct your queries regarding this role to Haritha Garlapati, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.