Procurement Specialist
Description
We are seeking a Procurement Specialist who thrives at the intersection of strategy and execution. You’ll be responsible for sourcing, negotiating, and purchasing IT hardware, software, and services that power NinjaOne across a workforce spanning 10+ countries. From contract negotiation and vendor partnerships to global logistics and process improvement, you’ll oversee the full procurement lifecycle to ensure cost-effective, timely, and high-quality delivery. This is not a back-office purchasing role — it’s an opportunity to own procurement end-to-end, influence how we invest in IT, and establish Procurement as a first-stop strategic partner to the business. You’ll manage immediate project needs while building scalable practices that connect Accounting, IT, HR, Legal, and beyond. If you’re resourceful, detail-oriented, and excited by the challenge of hypergrowth, this role offers the chance to make a meaningful impact and leave a lasting mark on a fast-growing global company.
Location - We are flexible on remote working from home, if you are located in the USA and reside in one of the following states - CA, CO, CT, FL, GA, *IL, KS, ME, MA, NJ, NC, NY, OR, TN, TX, VA, & WA.
What You’ll be Doing
- Own and execute the procurement process for IT hardware, software, and services, ensuring timely, accurate, and cost-effective delivery of business requirements
- Review, negotiate, and renew contracts in partnership with Legal and business stakeholders, securing favorable terms, compliance, and alignment across all agreements
- Oversee and coordinate global logistics, including vendor management, inventory control, transportation, and delivery timelines, to ensure goods and services arrive on time and in excellent condition for a globally distributed workforce
- Build and maintain strong vendor relationships, leveraging procurement SMEs and networks to expand sourcing options and improve vendor performance
- Research and evaluate products, solutions, and suppliers to recommend innovative and cost-efficient alternatives that meet business needs
- Partner cross-functionally with Accounting, IT, HR, Recruiting, and Legal to bridge process gaps, strengthen alignment, and provide visibility into spend and allocations
- Assess and mature procurement processes by introducing scalable practices that increase efficiency, reduce risk, and position Procurement as a strategic partner in planning rather than a reactive function
- Other duties as needed
About You
- 4+ years of experience in procurement, logistics, and vendor management, ideally with global exposure
- Skilled in contract negotiations and reviews in partnership with Legal
- Strong vendor management, with established relationships across procurement SMEs and suppliers
- Experienced in product research, sourcing, and coordinating global logistics
- Advanced skills in Excel, NetSuite (ERP), Airbase, Outlook, Slack, and our IT ticketing systems FreshService
- Strong customer service mindset and ability to manage relationships with both domestic and international stakeholders
- Highly organized with strong time management skills; adaptable to evolving or suboptimal processes common in earlier-stage companies
- Collaborative approach, with experience partnering cross-functionally with Accounting, IT, HR, Recruiting, Legal, and external vendors
- Operate with urgency and flexibility, applying structured thinking to ambiguous situations and excelling in dynamic, high-growth environments where priorities evolve quickly.
- Embody NinjaOne’s values: Curiosity, Integrity, Kindness, Humility, Builders and foster an environment where these values thrive.
About Us
NinjaOne automates the hardest parts of IT to deliver visibility, security, and control over all endpoints for more than 30,000 customers. The NinjaOne automated endpoint management platform is proven to increase productivity, reduce security risk, and lower costs for IT teams and managed service providers. NinjaOne is obsessed with customer success and provides free and unlimited onboarding, training, and support. NinjaOne is #1 on G2 in endpoint management, patch management, remote monitoring and management, and mobile device management.
What You’ll Love
We are a collaborative, kind, and curious community.
We honor your flexibility needs with full-time work that is hybrid remote.
We have you covered with our comprehensive benefits package, which includes medical, dental, and vision insurance.
We help you prepare for your financial future with our 401(k) plan.
We prioritize your work-life balance with our unlimited PTO.
We reward your work with opportunity for growth and advancement.
Additional Information
This position is NOT eligible for Visa sponsorship.
*Due to operational policies, NinjaOne is unable to hire for this role within the city limits of Chicago. We will consider all qualified candidates who reside outside of the city proper or are willing to self-relocate.
Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to location, market demands, experience, job-related knowledge, and skills. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage and PTO. For roles based in California, Colorado, New Jersey or Washington the base salary hiring range for this position is $100,000 to $120,000 per year.
For roles based in New York, the base salary hiring range for this position is $100,000 to $120,000 per year.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.
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