Studio Administrator

Office Services Seattle, Washington


Studio Administrator

NBBJ is an award-winning design and architecture firm, fueled by ideas and a culture of collaboration. With offices around the globe, the diverse perspectives of your future colleagues and clients will inspire and challenge you to be extraordinary. Innovation and creativity are at the heart of our work: creating spaces and experiences that better connect people to each other as they live, learn, and work in their communities. NBBJ is committed to justice, equity, diversity and inclusion (JEDI) and environmental sustainability through its projects and internal firmwide initiatives. We partner with pioneers like Amazon, The Bill and Melinda Gates Foundation, and Massachusetts General Hospital as we create solutions for tomorrow guided by our vision: we design for life.

We have a unique opportunity for a Studio Administrator to support the work of a corporate/commercial architecture studio in the Seattle office. This key position requires an intuitive, energetic, and organized individual who is excited about taking on the role as the main resource for a group of 50 design professionals in a fast-paced/high-energy environment. The ideal candidate will enjoy working with diverse personalities, management styles, and brings a positive attitude to a fun work environment.

Joining the studio as a studio administrator presents a unique opportunity to grow your leadership skills. When the desires and abilities align, additional tasks may be added as appropriate to the skills and personality of the individual.

Key Responsibilities:

  • Working collaboratively with the existing administrative staff in the studio
  • Managing complex calendars and submitting expense reports on behalf of studio leadership
  • Conference room scheduling and set up, including: equipment, technology, supplies, and coordinating with caterers for food and beverage delivery
  • Special event planning and logistics for both on-site and off-site events
  • Composing meeting notes and general correspondence as needed
  • Responsible for New Hire coordination, as well as training, onboarding, and first day orientation for New Hires
  • Responsible for keeping studio/employee information current
  • Managing studio office space and functionality
  • Coordination of packages, deliveries, and incoming mail
  • Act as a primary resource for all studio members
  • Interfacing and collaboration with various departments within the firm on behalf of the studio
  • Range of responsibilities and opportunities of this position is limited only by the drive of the successful candidate themselves

Desired Skills & Qualifications:
  • Previous administrative experience is a must; experience in an architecture or design firm desired
  • Strong customer service skills and flexibility are key
  • Excellent professional writing and communication ability
  • Ability to work with a diverse and large group of creative professionals
  • Must be detail oriented and highly organized with an unmatched ability to multi-task
  • Expert computer skills; Microsoft Office Suite—Word, Excel, PowerPoint, Outlook are a must; experience with the full Adobe Suite and Bluebeam desired

Why choose NBBJ?

We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.

• NBBJ has been named three times by Fast Company as one of the most innovative architecture firms.
• Founded in 1943, our first office opened over 75 years ago in Seattle, Washington. We now have over 10 office locations around the globe.
• We are a transdisciplinary, cross-practice focused firm with a deep portfolio of Civic & Cultural, Commercial, Corporate, Healthcare, Higher Education, Science and Technology, Sports, and Urban Environment projects. We also have several areas of service expertise including: Architecture, Environmental Graphic Design, Interior Design, Lighting Design, Workplace Consulting and more.
• In the past decade, NBBJ has received more than 300 awards from leading global, national and regional award programs across the business, real estate and design communities.
• We work with 5 of the top global high-tech companies, 14 of the U.S. News and World Report Top Hospitals, and 4 of the top 10 highest-ranked learning institutions.
• Our clients include institutional leaders such as Cambridge University, Google, Samsung, Cleveland Clinic, Tencent, and Stanford University.

Our Values
More than words on a page, our values sustain our culture, drive our actions, and impact every level of our practice. In our work, we never settle for the status quo and always strive to live by our values in service to our clients' organizations, our profession, our society and ourselves.
• We exist to create enduring value for our clients and society.
• We fulfill our legacy through brilliant design, steward leadership, and enabling rewarding careers.
• We know that our people are the lifeblood of our firm — and essential to our humanistic heart and soul.
• We embrace the power of teams and collaboration to unleash breakthrough creativity.
• We are committed to diversity, equity, and inclusion through listening, learning, and humility.
• We are a leadership intensive and role based firm.
• We prize innovation, never stop learning, and seek to share what we know.
• We are dedicated to the realization of resilient and sustainable outcomes.
• We all share in the realization of our “design, people, business” triple bottom line.
We deliver design excellence — and we design for life.

NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.

NBBJ does not accept unsolicited resumes or similar submissions from third party recruiters or employment agencies. Any unsolicited materials received by NBBJ from a source other than an individual candidate will be considered NBBJ property and NBBJ reserves the right to pursue and hire candidates referred to us without any financial obligation to the third party in question. If you are interested in becoming an approved NBBJ external recruiter, please contact a member of the NBBJ Talent Acquisition Team.