Data and Student Information Manager, Stockton

School Operations Stockton, California


Description

Position Summary

In the Data and Student Information Manager (DSIM), KIPP is seeking an experienced professional committed to managing and maintaining impeccable student information, data and records, assisting with seamless school operations and supporting excellent teaching and learning by providing the data needed to inform decisions related to enrollment, attendance and academic progress. 

The DSIM at KIPP is the school-level student information system (SIS) manager, manages all student records and works with KIPP’s Regional Support Office to manage our annual compliance calendar and ensure records and reporting are aligned with local, state and federal laws and regulations. They are responsible for managing student registration, scheduling students, ensuring accurate daily attendance, maintaining complete student files, supporting standardized testing, managing online grade books, and running report cards, progress reports and transcripts. In addition, they are responsible for training and supporting staff with school-level issues related to PowerSchool and SchoolMint. 

The DSIM reports to the Director of School Operations (DSO) and works closely with the Regional Data and Operations team, the School Operations team, and School Leadership.

Preferred Qualifications

Experience:

    • Deep integrity and commitment to KIPP Public Schools Northern California, including demonstrated ability to work with data and navigate computer systems and applications, required
  • Experience working in a fast-paced, entrepreneurial environment requiredPrior experience working in a K-12 school preferred

Education:

  • Bachelor’s Degree and 3+ years of work experience or 4+ years’ work experience required

Knowledge/skills required:

  • Self-awareness and a commitment to continuous learning
  • Adept at problem solving and decision making, with a keen attention to detail
  • Ability to self-direct, prioritize and multi-task among competing goals
  • Demonstrated ability to work well with others and build relationships across teams
  • Excellent written and verbal communication skills with keen attention to detail
  • Proficiency in Microsoft Office or Google Suite required
  • Previous experience or familiarity with school-level data management systems (PowerSchool, CALPADS, SchoolMint, SchoolMessenger) preferred

Essential Functions and Responsibilities

Manages the school’s lottery, registration and enrollment process

  • Plans, facilitates and communicates all lottery preparation, including student data management and quality control in KIPP’s lottery management system, SchoolMint
  • Facilitates pre- and post-lottery enrollment offers and communication for both accepted and waitlisted students 
  • Owns and is accountable for the online student registration process, as well as the collection and tracking of registration materials from families of admitted students
  • Leads enrollment of verified students into PowerSchool, KIPP’s student information system, and California Longitudinal Pupil Achievement Data System (CALPADS)
  • Builds and implements school-wide systems to process and verify student transfers, student withdrawals, and no-shows, as needed

Oversees day-to-day attendance and truancy policy and procedures

  • Ensures the accuracy of students’ daily attendance records by analyzing and reconciling attendance data, preparing and distributing daily, weekly and monthly attendance reports and leading bi-annual district attendance compliance audits
  • Trains and manages teachers in taking timely, accurate attendance
  • Supports the goal of achieving a high ADA and reducing chronic absenteeism by managing communication to truant students and supporting attendance related incentives and interventions, as needed

Serve as the school-level operational lead for technology management 

  • Partner with the regional Technology team to ensure the ongoing management of all staff and student technology, including laptops and phones, and engage with external vendors to ensure the upkeep of building technology and equipment, including copiers, printers and WiFi
  • Be responsible for the security, monitoring and control of inventory and access to technology systems

Leads the collection, cleaning and management of all student information and data

  • Leads the collection, quality control and ongoing management of key student information, including eligibility for free and reduced price meals (FRPM) and health and immunization status.
  • Builds and maintains systems to ensure accurate student records, in accordance with federal and school-based policies and audit and compliance guidelines, and facilitates requests for student records from other school districts and the Regional Support Office.
  • Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community, including preparing files for storage in accordance with KIPP’s records retention policy and state and federal laws, regulations and guidelines
  • In partnership with Regional Operations, manages KIPP’s student information system database, PowerSchool, for all users on campus, including serving as the campus-level system administrator; maintaining clean, accurate student demographic, academic and discipline data; managing PowerSchool’s parent and teacher portals, including maintaining clear standards related to permissions and user access; and training school leaders, teachers, and other school staff to efficiently use the SIS and gradebook.
  • Partners with Regional Operations and school-based testing coordinators to facilitate the implementation of standardized testing, including SBAC and ELPAC.
  • Partners with Human Resources, regional operations, and  school-based teams to ensure teacher course assignments in the SIS are created and maintained in accordance with regional scheduling policies and state/charter authorizer guidelines; participates in periodic audits to flag and correct scheduling gaps to minimize misalignment between teacher credentials and teaching assignment; and supports region-wide credential compliance through the information transfer between CALPADS and CalSAAS.
  • Leads student scheduling and course assignments - including reviewing and providing an assessment of instructional placement on new enrollments - and processes quarterly and progress report cards and transcripts. 
  • Complete other duties as assigned by the School Leader, Director of School Operations or Regional Operations

Ensure student data integrity and compliance with all local, state and federal reporting guidelines

  • Develops a deep familiarity with federal, state and local laws and regulations related to compliance, reporting and public programs
  • Participates in regional audits to ensure 100% accuracy of student data and leads school audits to ensure regional audits produce no findings
  • Manage student information data requests from local authorizers, as well as those requested by internal KIPP stakeholders for grant reports, research requests, and KIPP Foundation reporting.

Physical, Mental and Environmental Demands

Physical

Ability to navigate both office and school environments, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of materials 1-20 lbs. Ability to see and hear, either unassisted or through the use of adaptive technology. 

Mental

Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.

Environmental

School office environment subject to constant interruptions and distractions. Occasional travel required.

Classification

Full-time, exempt position that follows a school-based calendar and time-off policy.

About KIPP Public Schools Northern California

We are a thriving nonprofit network of 16 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.  

Our student community consists of over 6,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City. 79% qualify for free or reduced price lunch, 23% are English language learners, and 10% have special needs.  We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity.

Compensation

We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits. 

How to Apply

Please submit a cover letter and resume by clicking apply on this page.

Questions? Email [email protected]