Operations Coordinator, San Jose (24-25 SY)

School Operations San Jose, California


Description

Position Summary 
The Operations Coordinator will play a critical role in maintaining the systems that support excellent teaching and learning. They will manage the front office and serve as the first point of contact for any students, families, staff, or visitors in the office. They must also passionately believe in the value of a KIPP education and have the ability to enthusiastically share that vision and belief with others. This position is an excellent opportunity for a highly driven self-starter to support a high-performing school.  
The Operations Coordinator reports to the Director of School Operations and is located at KIPP Navigate. 
Preferred Qualifications 
Experience: 
  • Minimum 1 years of work experience, 2 or more years strongly preferred 
Education: 
  • High school diploma required 
Knowledge/skills required: 
  • Spanish/Vietnamese fluency preferred 
  • Knowledge of the San Jose neighborhood 
  • Demonstrated proficiency with Microsoft Word and Microsoft Excel 
  • Ability to learn and utilize technology necessary to operate in a virtual office environment (i.e. Zoom, Go to Meeting)  
  • Ability to self-direct, prioritize and multi-task among competing goals 
  • Demonstrated ability to work well with others and build relationships across teams 
  • Excellent written and verbal communication skills with keen attention to detail 
  • Unquestioned integrity and commitment to KIPP Bay Area Schools’ mission and values 
Essential Functions and Responsibilities 
 
Manage front office and incoming visitors 
  • Own the creation of a welcoming, organized front office that reflects school values and culture 
  • Manage inventory of office supplies, student store items, textbooks, uniforms, and other materials 
  • Serve as the point person for first aid and student medication 
  • Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing 
Manage student attendance and data 
  • Track daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation 
  • Arrange morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up 
  • Support a culture of high attendance by tracking unexcused absences, managing truancy documentation, and scheduling truancy meetings 
  • Maintain complete and accurate student records in cumulative folders and in PowerSchool 
  • Support with compiling academic data for report cards, transcripts, and other documents 
Support student enrollment 
  • Support student recruitment activities and school events (e.g. open houses, information sessions) 
  • Support management of all incoming applications and enrollment paperwork for new and returning students 
  • Help prepare application data and communications for the enrollment lottery 
  • Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork 
Support communications systems 
  • Help prepare weekly bulletins in English and Spanish to distribute to team & family 
  • Assist in the preparation of all parent communications, including letters and report cards 
  • Assist in maintaining updates and newsletters on the school website 
  • Manage communication systems with families by sending out mailings and using the SchoolMessenger system for school events 
Support school leadership with creating a joyful learning environment 
  • Support with furnishing and decorating the facilities to model school values and culture 
  • Support with implementing school safety plans and procedures 
  • Assist with on-campus and off-campus school events, including student field trips 
  • Adhere to KIPP’s health and safety guidelines as outlined by the CDC, CDE, and public health agencies’ recommendations 
  • Assist with other tasks and projects as necessary or assigned 
Physical, Mental and Environmental Demands   
 
Physical: Ability to navigate office and school campuses. Occasional lifting/carrying of equipment 20-50 lbs. 
 
Mental: Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people. 
 
Environmental: School environment subject to constant interruptions and distractions.  It will require work as current public health guidelines warrant. Adhere to KIPP’s health and safety guidelines as outlined by the CDC, CDE, and public health agencies’ recommendations. 

  

Classification 
Full- Time, non-exempt position
About KIPP Public Schools Northern California 
We are a thriving nonprofit network of free, public charter schools open to all students. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.            
       
We value the dedication, hard work, and passion that our teachers bring each day. KIPP Northern California supports you with professional development, coaching, and collaboration. We offer competitive pay and benefits that reflect the appreciation we have for our teachers and their dedication to students           
       
Our student community consists of over 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City, and Stockton. 79% qualify for free or reduced price lunch, 23% are multilingual learners, and 10% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity   
 
Compensation 
KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.           
       
We benchmark annually against school districts and charter schools in the regions where we operate, to offer competitive salaries. The hourly rate for this position is between $22.12/hr-$27.88/hr. 
How to Apply 
Please submit a resume by clicking apply on this page.