Coordinator, the Office of the Vice President for Advancement

Advancement Worcester, Massachusetts


Provide administrative support to the Vice President for Advancement in the overall management of institutional external relations including fundraising activity, prospect strategy and management, campaign strategy, alumni relations, parent relations, trustee relations, presidential travel and advancement communications. Due to the extremely sensitive nature of advancement activities and personnel matters, a high level of confidentiality must be maintained at all times - therefore a primary component of this position is the exercise of independent judgment and discretion.  
Major Areas of Responsibility  
  • On behalf of the Vice President for Advancement, funnel, filter and facilitate information for and with internal and external stakeholders. Examples include handling diverse inquiries from staff, donors, parents, volunteers, trustees, campus community and the general public.
  • Coordinates and manages a comprehensive calendar for the Vice President for Advancement. Includes coordination with and collaborating with other senior leadership offices.
  • Plans and coordinates all staff meetings and events as assigned, working with on and off campus service providers.
  • Coordinates and manages an extensive travel schedule for the Vice President for Advancement and manages travel logistics for both the President and the Vice President for Advancement when they are traveling together.
  • Facilitates, prepares and manages the presidential briefing process needed for presidential travel and events coordinated by the Office of Advancement. These include research briefings, event briefings, speeches, remarks and other items as needed.
  • Plans, supports and staffs Board of Advisors related activities, including but not limited to executive committee and board meetings.
  • Supports logistics for campaign executive volunteer support, meetings and interaction including the campaign chairs, the campaign executive committee and the campaign cabinet.
  • Prepares and manages all business transactions for the Vice President for Advancement including P-Card receipts, expense reports, contracts, retainers, etc.
  • Updates trustee and top prospect individual donor files.
  • Supports logistics for campaign consultant meetings and on-going retainer work.
  • Completes special projects and performs other duties as assigned by the Vice President and/or the Office of the President.
Minimum Qualifications  
  • Bachelor’s Degree preferred or 3+ years of relevant experience
  • Minimum of at least 3 years of post-college experience, preferably in an educational/business environment, development setting or equivalent
  • Expert computer proficiency in these areas:  Windows, Internet Explorer/Safari/Google Chrome and Microsoft Office including Excel, Word and PowerPoint
  • Relational database management experience preferred
  • Experience in event planning and board management preferred
  • Proficient in the principles and methods of business correspondence and report preparation
  • Proficient editing and proofing capacity
  • Proficient in advanced record keeping methods
  • General understanding of methods of budget preparation and financial record keeping
  • Strong deductive reasoning skills
  • Experience as an independent self-starter
  • Experience managing confidential information
Core Competencies  
  • Excellent executive level organizational, written and oral communications skills: communicates effectively and collaboratively with individuals and internal and external constituents; applies effective written and oral communication techniques to convey clear and timely messages; ability to edit and proofread documents
  • Very strong multi-tasking capacity and independent decision making confidence: utilizes excellent time management and problem solving techniques and use of professional judgment in complex and sensitive situations
  • Sensitivity and understanding of work with diverse constituencies: values diversity and possesses an understanding of multicultural and cultural competencies; ability to work effectively with faculty, staff, students, and community members from different backgrounds
  • Strong customer service approach
  • Accuracy, attention to detail and a customer service oriented attitude
  • Comfort in fast-paced environment with very deadline-driven metrics: Adapts to changing business needs, conditions, and work responsibilities; responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives
  • Comfort with ambiguity as it relates to working toward common goals and “seeing the big picture”
  • Extensive “fluency” in the College’s strategic direction, mission and funding priorities
  • Consensus builder, team player across divisions
  • Financial management and proficiency in relational database administration
  • Innovator and problem solver: demonstrates critical, creative, and reflective thinking
  • Ability for discretion and high level of confidentiality: demonstrates responsible personal and professional conduct, which contributes to the overall mission and goals; accepts personal responsibility for the quality and timeliness of work
This is a full time, non-exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:             
  • Tuition benefits
  • Wellness programs & ongoing Training and Development opportunities
  • Generous paid time off
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.             
To review our Employee Benefit Options, please go to:

Please attach a cover letter addressing the position requirements along with your resume.             
In your cover letter please address how your work might support the College's mission as a Jesuit, undergraduate liberal arts college (see and its core commitment to diversity and inclusion. Please provide examples of any past work that illuminate your commitments in these areas. For more information, please visit   
Review of applications will begin as received and continue until the position has been filled.