BACKGROUND:

Passing Gifts Private Limited (PGPL) is a wholly owned subsidiary of Heifer International USA and it provide services in educating, consulting, training, advising, and providing professional and technical services to individuals, associations, and entities in India and abroad, particularly those who support or are working in the areas of social advancement and sustainable development.

PGPL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

FUNCTION:

Accountable for following financial and accounting procedures of the country program office and processes of routine financial transactions in accordance with PGPL policies and procedures. Accountable for ensuring financial transactions are completed in a timely manner and filed properly along with proper supporting documentation. Accountable for processing cash/bank transactions and ensuring data entry in Accounting Software along with proper supporting documents.

ESSENTIAL CHARACTER TRAITS:

Honest, accountable, professional judgement, detail-oriented, efficient, organized, self-starter and dependable.

RESPONSIBILITIES AND DELIVERABLES: (including approximate percentage effort) Accounting (60%)

• Responsible for ensuring that all transactions are timely recorded with adequate supporting documents and compliance with in-country and HQ policies.
• Verification of bills in coordination with the responsible team for required supporting documents.
• Ensure that payments to vendors are timely made and vendor database is updated.
• Ensure arithmetic accuracy of bills.
• Ensure that staff advances are disbursed and settled in a timely manner.
• Ensure that all taxes, provident fund, and related deductions are made and deposited in required institutions on time.

Data Entry of Financial Transactions (20%)

• Ensure the timely entry of transactions into Accounting Software, ensuring compliance with local requirements.
• Calculate tax from the payments, maintain tax register, prepare treasury challan and deposit to the bank.
• Support in tax statutory requirements; report to tax authority in the stipulated time.
• Coordinate with the Administration department for traveling to the bank for all related transactions.

Manage the Office Financial Filing System (15%)

• Maintain an effective filing system in the office and ensure that transactions are serially filed.
• File financial documents appropriately in physical and digital form for the relevant month when transactions are posted in ERP.
• Ensure cash and cheques received are safely kept in the locker/vault.
• Maintain proper reference numbers in all outward letters of the Finance Department.

May perform other job-related duties as assigned (5%) QUALIFICATIONS AND SKILLS:

• Bachelor's degree in accounting, finance, business administration or a related field is required, plus a

minimum of 0 to 3 years of relevant experience, or a combination of education and experience can be considered.

• Good understanding of Accounting Principles.
• Strong vouching, accounting, and bookkeeping skills.
• Computer proficient in accounting software, ERP, word processing, spreadsheets, electronic mail, and internet (Microsoft preferred).

ESSENTIAL COMPETENCIES:

• Demonstrate a high degree of honesty and integrity.
• Ability and willingness to work on a flexible schedule.
• Motivated to work responsibly with little supervision.
• Sound written and verbal communication skills in local language and English.
• Constant sitting, standing and walking, with occasional bending and lifting; may work at a computer for extended periods of time.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to meet and deal with others in a courteous and tactful manner.
• Ability to foster and maintain a spirit of unity, teamwork, and cooperation.
• Knowledge of Tally Software