Health Information Coordinator (HIC)

Clinic San Leandro, California


POSITION:  The Health Information Coordinator compiles, processes, and manages health information records by ensuring patient records remain accurate, complete, current, confidential, and are compliant with federal and state regulations, HIPAA, and CEI policies and procedures.  The Health Information Coordinator works in conjunction with the interdisciplinary team to ensure complete integrity of patient information. 

Compensation range for the Health Information Coordinator at CEI is $ 19.67hr - $29.51/hr.   Offers based on level of experience/education as it applies to the requirements for the position


*************** $3K SIGNING BONUS OFFERED*************

Duties and Responsibilities

  1. Enters data and makes changes in CEI’s electronic health record.
  2. Scans and files documents to electronic record in a timely manner.
  3. Attends weekly IDT meetings at the center, types meeting minutes and distributes monthly evaluation schedule.
  4. Conducts audits of the records to maintain accuracy and completeness of the electronic health record, consistent with federal and state regulations, HIPAA, and CEI policies and procedures. Identifies and reports documentation deficiencies to team members and to Leadership to ensure deficiencies are resolved.
  5. Obtains outside medical records from other facilities for prospective enrollees and current participants and inform all necessary parties once received.
  6. Responds to requests for access to participant medical records from participant or family, and other outside sources, including obtaining appropriate approvals for release prior to releasing the records.
  7. Prepares records for bi-annual CMS audit.
  8. Medical Records Tracking to include filing, storage and retention of active and closed medical records and health information
  9. Ensures adherence to HIPAA compliance standards at all times to ensure confidentiality of participant’s private information.
  10. Performs other duties as assigned in a positive and helpful manner.

Minimum Qualifications

  1. 2+ years’ experience in medical records position.
  2. Demonstrated ability working in an electronic medical records environment.
  3. Prefer individuals with one of the following: Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), or Bachelor’s Degree in Health Information Management.
  4. Knowledge of HIPAA compliance standards.
  5. Excellent skills with Microsoft Office Suite.
  6. Strong organizational skills and attention to detail.
  7. Strong communication and interpersonal skills.
  8. Demonstrated ability to handle confidential information

The above job description is intended to communicate the general function of the mentioned position and by no means shall be considered an exhaustive or complete outline of the specific tasks and functions that will be required.  CEI reserves the right to change job descriptions, site assignments, and or work hours as required by the needs of the program.  All employees are expected to perform their duties within their ability as required by the job and/or as requested by management.

Center for Elders’ Independence is a PACE (Program of All- Inclusive Care for the Elderly) organization that uses an interdisciplinary team approach to care planning and care implementation for the purpose of providing high quality, affordable, integrated health care services to the elderly, including an Adult Day Health Center, and promoting autonomy, quality of life and the ability of individuals to live in their communities. Unlike other healthcare plans, CEI is not a "fee-for-service" plan. It is a “capitation” healthcare plan. CEI is paid a set amount for each person enrolled in our program, whether or not that individual seeks care. We are a growing company that offers stability and continues to thrive.