Business Systems Coordinator

Systems Management San Francisco, California Seattle, Washington Irvine, California


Job: Business Systems Manager, full-time      
Salary: $70k-$80k      
Title and salary varies within salary range based on years of relevant experience.       
Founded in 1947, CCS empowers many of the world’s greatest nonprofit organizations to advance some of the most important causes in history. We plan, manage, and implement programs that achieve fundraising goals and mission impact. Together with our clients, we are delivering meaningful and measurable change for our communities and world.      
Each year, CCS provides tailored support to more than 700 nonprofit organizations. With more than 525 professionals and 18 offices throughout the United States and Europe, we have the capacity to help local and international organizations achieve outstanding results by acting as a hands-on fundraising partner.      
The firm is seeking a self-motivated, reliable, friendly, and detail-oriented individual to join our very supportive and positive team working in concert with our Western US regional team. This role manages the regional team’s business systems and processes, including Qualtrics, Remark, NetSuite,, and Navan.      
To qualify for this position, you must have the ability to manage numerous deadline-driven projects simultaneously in a fast-paced environment. You must be a self-starter, a team player, and be highly resourceful. You must also possess excellent organization, project management, and written and verbal communication skills.        
This is an excellent opportunity to build a career in a mission-driven, growing company with competitive compensation and benefits.      
We are looking for a dedicated professional who can:      
  • Lead in the management and data entry for NetSuite
  • Collaborate with the SVP Strategy and Operations on the management and data entry of
  • Collaborate with the client onboarding team in pre-campaign planning study and development assessment/audit services:
    • Create all study questionnaires and e-surveys in Qualtrics
    • Create all in-pew surveys in Remark
    • Manage team’s subscription to Calendly
    • Communicate effectively with clients and staff, especially related to e-survey and Calendly troubleshooting
    • Assist client-facing staff members in data analysis and reporting (as needed)
    • Upload and maintain study and assessment data for firm-wide compliance
  • Provide first review for client invoices, with a focus on reimbursable expenses
  • Provide review and approval for director expenses
  • Provide review and approval for director timecard submissions
  • Manages project startup protocols, including project briefings
  • Manages project closeout protocols, including NetSuite process, project debriefings, director biography update request, and other relevant director requests
We are looking for a person with the following attributes:      
  • Strong MS Excel skills required (pivot tables, VLOOKUPS, etc.)
  • Advanced knowledge of MS Word, PowerPoint, and Outlook (PC format)
  • Experience in one or more ERQ/CRM systems (NetSuite preferred)
  • Experience in Qualtrics and Remark, and a plus
  • Exceptional analytical skills and data-driven thinking
  • Excellent communication skills – written, verbal, and proofreading
  • High attention to detail
  • Strong time management skills
  • Strong organizational, project management, and problem-solving skills
  • Ability to multitask effectively within normal time constraints
  • Ability to successfully lead and manage projects from inception to conclusion
  • Hands-on approach with a proven “make-it-happen” mindset
  • Advanced research skills
  • Ability to work independently as well as with a team
Candidate must be located within the Western US and be willing to travel to internal meetings once a quarter within the region.       
Locations: Western Region (Washington, Oregon, Idaho, Montana, Wyoming, California, Nevada, Utah, Colorado, Arizona, Alaska, Hawaii, and New Mexico)      
Offices: San Francisco, Irvine, Seattle      
CCS provides competitive benefits, and a dynamic orientation program. We are an Equal Employment Opportunity employer and strongly encourage a diverse pool of candidates to apply. Applicants must currently be legally authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of an employment Visa at the time.