Executive Coordinator
Description
Title: Executive Coordinator
Location: Hybrid – New York, NY
Type: Full Time
This position is not eligible for employer visa sponsorship.
***Applicant must provide a cover letter with their application to be considered for the role***
Who We Are
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For over seven decades, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 750 nonprofit organizations annually. Headquartered in New York, the firm has over 500 professionals and 17 offices around the world. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
We are looking for a dedicated professional who can provide administrative support for three team executives including:
- Manage calendars and schedule meetings (both virtual and in-person)
- Ensure executives have all materials needed for meetings in advance
- Coordinate all in-office meetings (audio/video, food, timing, greeting guests, etc.)
- Make travel and hotel reservations and arrangements (domestic and international)
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external personnel
- Manage contact information and ensure timely follow-up to all correspondence
- Prepare and submit timely expense reports and ensure compliance with all company-wide data entry policies
- Track and log time into database (NetSuite)
- General administrative tasks as required, including copying, faxing, scanning, binding, errands, filing and any other general office tasks
- Format, edit, and proofread internal and external documents as needed
- Support business development efforts by maintaining contact information, drafting outreach and responses, and other tasks as needed
- Help plan and execute social gatherings, team-building activities, and CSR events to strengthen employee connections and sense of belonging
- Order and process expenses for employee and client gifts, event tickets, sponsorships, etc.
Qualifications include:
- Bachelor’s degree
- Exceptional multitasking abilities with strong attention to detail
- Excellent written and oral communication skills
- Proficiency in graphics and formatting experience
- Advanced Proficiency with MS Word, PowerPoint, Excel and Outlook
- Deadline-oriented
- Professional, efficient, friendly phone manner and face-to-face interactions
- Strong sense of teamwork and collaboration
- Ability to self-direct, be proactive, and take initiative
- Experience with NetSuite and/or Navan a plus
- Previous administrative experience in office setting
Salary range: $55,000 - $75,000
***Please note: You must submit a cover letter for this role in order to be considered***
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
Our Operations team is currently working in a hybrid model, with in-office time required as needed to fulfill job responsibilities (e.g., prepare for meetings). We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.