Operations Assistant

Administrative Philadelphia, Pennsylvania


Location: Philadelphia (5 days/week in person)
Department: Strategy & Operations
Reports To: Executive Vice President, Strategy & Operations
Type: Full Time
Min. Experience: Entry/Mid-Level
This position is not eligible for employer visa sponsorship.
About CCS Fundraising
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For more than 75 years, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 600 nonprofit organizations annually. Headquartered in New York, the firm has over 500 professionals and 17 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
Understanding the Role
CCS Fundraising is seeking a self-motivated, reliable, and detail-oriented Operations Assistant to provide direct support to our Philadelphia office. The Operations Assistant will be responsible for office administration, meeting and event preparation, data and document tracking, and special projects as necessary.
The ideal candidate is highly resourceful, professional, and capable of managing their workload and prioritizing tasks in a fast-paced, deadline-oriented corporate environment. This is a full-time role and an excellent opportunity to build a career in a mission-driven, growing company.
• Coordinate day-to-day operations of the office, including taking calls, interfacing with clients and CCS personnel, responding to emails, organizing office security access, addressing meeting requests and deliveries, and maintaining vendor relationships for technology, equipment, and supplies
• Coordinate and support meeting and event planning for internal and external audiences
• Perform administrative tasks as required, including copying, scanning, binding, errands
• Maintain contacts and track key documents and information in team and company-wide databases
• Format, edit, and enhance documents
• Collaborate with team members on special projects
• Develop and sustain a level of professionalism consistent with the firm’s mission and values
• Prior administrative experience
• Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs
• High attention to detail
• Strong organizational, time management, and problem-solving skills
• Ability to multi-task effectively
• Outstanding written and verbal communications skills
• Ability to lift 25 pounds as needed
• Friendly and professional demeanor
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.