Executive Assistant
Description
Title: Executive Assistant
Location: Hybrid
Type: Full Time
This position is not eligible for employer visa sponsorship.
*Applicant must provide a cover letter with their application to be considered for the role*
Who We Are
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For seven decades, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 500 nonprofit organizations annually. Headquartered in New York, the firm has over 500 professionals and 14 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
Understanding the Role
CCS is seeking a self-motivated, reliable, and detail-oriented Executive Assistant to provide direct support to a Partner and other executives. The candidate will join a 12-person operations team and supporting a Managing Partner responsible for a 35-person team. Partners are responsible for client management, sales, networking, and firm commitments. The ideal candidate is highly professional, resourceful, strategic with their time management, detail-oriented, proactive, a problem solver, and capable of prioritizing tasks in a fast-paced, deadline-driven corporate environment. Provide direct support to a Partner and other executives, providing administrative support while also serving as a proactive, solutions-oriented partner in facilitating the executives’ day-to-day activities while helping to prioritize tasks, key workstreams related to clients, business development and firmwide responsibilities, and manage follow-up activities. This is a full-time role with opportunities for growth and professional development in a mission-driven, growing company.
Responsibilities
- Manage executive calendars and schedule meetings with primary responsibility for Managing Partner
- Coordinating with team members and external partners to conduct necessary meeting preparation and follow-up
- Assist executive in prioritizing daily tasks by monitoring email and preparing to-do lists
- Looking ahead on the calendar to identify any potential challenges
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external personnel
- Prepare timely expense reports and ensure compliance with all company-wide data entry policies
- Manage contact information and ensure timely follow-up to all correspondence
- Tracking and logging executive time into the database
- Support business development efforts by maintaining contact information, drafting outreach and responses, and other tasks as needed
- Make travel and hotel reservations; including tracking airline credits and rewards programs
- Participating in various weekly team and one-on-one meetings to provide insight and support as needed
- Develop and sustain a level of professionalism, among staff and clientele, consistent with the firm’s mission and values
- Serve as go-to point of contact for internal and external communications with executives between clients, Directors, and corporate liasions, responding to inquiries and elevating requests as needed to the executive
- Track and prompt executive on follow-up items and support execution of follow-up (e.g., drafting responses)
- Prompt and support executives in maintaining focus on longer-term priorities in the midst of a busy day-to-day schedule (e.g., business development, talent management)
- Develop systems to assist executives in managing email organization and daily task prioritization
- Additional duties as assigned
Qualifications include:
- Bachelor’s degree
- 3+ years of related work experience
- Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs and software, including NetSuite
- Strong attention to detail
- Handle confidential information with discretion and professionalism
- Multi-tasking capabilities
- Outstanding written and verbal communications skills
- Self-starter able to drive activity in a fast-paced environment
- A can-do attitude who can work collaboratively with the team
- Friendly and professional demeanor
- Philanthropic values and a commitment to service
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
Our Operations team is currently working in a hybrid model, with in-office time required as needed to fulfill job responsibilities (e.g., prepare for meetings). We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
Salary range: $75,000 - $95,000
Exact salary varies within salary range based on years of relevant experience and education.
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
Our Operations team is currently working in a hybrid model, with in-office time required as needed to fulfill job responsibilities (e.g., prepare for meetings). We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.