Executive Assistant

Administrative New York, New York


Description

Who We Are    
   
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For seven decades, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.    
   
CCS provides tailored support to more than 500 nonprofit organizations annually. Headquartered in New York, the firm has over 500 professionals and 14 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.    
   
Understanding the Role    
   
CCS is seeking a self-motivated, reliable, and detail-oriented Executive Assistant to provide direct support to a Team Leader and other executives. The candidate will join a 12-person operations team and supporting a Managing Partner responsible for a 35-person team.  Team leaders are responsible for client management, sales, networking, and firm commitments. The ideal candidate is highly professional, resourceful, strategic with their time management, detail-oriented, proactive, a problem solver, and capable of prioritizing tasks in a fast-paced, deadline-driven corporate environment. This is a full-time role with opportunities for growth and professional development in a mission-driven, growing company.    
   
Responsibilities    
  • Manage executive calendars and schedule meetings with primary responsibility for Managing Partner  
  • Coordinating with team members and external partners to conduct necessary meeting preparation and follow-up  
  • Assist executive in prioritizing daily tasks by monitoring email and preparing to-do lists  
  • Looking ahead on the calendar to identify any potential challenges  
  • Support events, conferences, and meetings as needed  
  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external personnel  
  • Prepare timely expense reports and ensure compliance with all company-wide data entry policies  
  • Manage contact information and ensure timely follow-up to all correspondence  
  • Act as a key point of contact between the executive team and other departments, facilitating communication and ensuring smooth workflow  
  • Tracking and logging executive time into the database  
  • Support business development efforts by maintaining contact information, drafting outreach and responses, and other tasks as needed  
  • Make travel and hotel reservations; including tracking airline credits and rewards programs  
  • Participating in various weekly team and one-on-one meetings to provide insight and support as needed  
  • Develop and sustain a level of professionalism, among staff and clientele, consistent with the firm’s mission and values  
  • Additional duties as assigned  
   
Qualifications include:    
  • Bachelor’s degree  
  • 3+ years of related work experience  
  • Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs and software, including NetSuite  
  • Strong attention to detail  
  • Handle confidential information with discretion and professionalism  
  • Multi-tasking capabilities  
  • Outstanding written and verbal communications skills  
  • Self-starter able to drive activity in a fast-paced environment  
  • A can-do attitude who can work collaboratively with the team  
  • Friendly and professional demeanor  
  • Philanthropic values and a commitment to service  
   
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.    
   
Our Operations team is currently working in a hybrid model, with in-office time required as needed to fulfill job responsibilities (e.g., prepare for meetings). We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.    
   
Salary range: $75,000 - $90,000    
   
Exact salary varies within salary range based on years of relevant experience and education 
 
*Please submit a cover letter*