Executive Assistant - Washington, D.C.
Description
Title: Executive Assistant
Location: Washington, D.C.
Department: Administrative
Type: Full Time
This position is not eligible for employer visa sponsorship.
Please provide a cover letter with your application. Applicants who do not provide a cover letter will not be considered.
Who We Are
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. For seven decades, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 500 nonprofit organizations annually. Headquartered in New York, the firm has over 500 professionals and 14 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
Understanding the Role
The firm is seeking a self-motivated, talented, detail-oriented versatile administrative professional to work in our downtown Washington, DC office. The ability to implement work in a timely way, manage multiple tasks, and interact with multiple executives, clients, and colleagues is essential. As a member of the DC team, the successful candidate will assist CCS Mid- and South-Atlantic executives with business operations and projects as outlined below. This is a full-time role with opportunities for growth and professional development in a mission-driven, growing company.
Consideration may be given to remote work, if desired.
Responsibilities Include:
Provide administrative support for three team executives:
- Manage calendars
- Schedule meetings and virtual meetings
- Schedule travel arrangements
- Prepare and submit expenses
- Prepare and mail correspondence
- Time entry for each executive in NetSuite
- General administrative tasks as required, including copying, faxing, scanning, binding, errands, filing and any other general office tasks
- Assist with database maintenance
- Create basic proposals, reports, and other documents in Word, Excel and other formats as needed
- Edit and update PowerPoint presentations as needed
- Format, edit and enhance documents for client presentations as needed
- Proofread documents as needed
- Perform General Office Responsibilities:
- Answer phones
- Order, sort, and maintain office supplies
- Liaise with building management
- Coordinate all in-office meetings (audio/video, food, timing, etc.)
Qualifications include:
- Bachelor’s degree
- Multi-tasking ingenuity with strong attention to detail
- Superior written and oral communication skills
- Advanced graphics and formatting experience
- Advanced Proficiency with MS Word, PowerPoint, Excel and Outlook (all are required)
- Deadline-oriented
- Professional, efficient, friendly phone manner and face-to-face interactions
- A sense of team
- Ability to self-direct, be proactive, and take initiative
- Experience with NetSuite and/or Navan a plus
- Previous administrative experience in office setting
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
Salary range: $70,000 - $85,000
Exact salary varies within salary range based on years of relevant experience and education
*Please submit a cover letter. Without a cover letter, your application will not be considered*
*Please submit a cover letter. Without a cover letter, your application will not be considered*