Executive Administrative Assistant

Administrative Centreville, Virginia


Join Team CARFAX as an Executive Administrative Assistant
Isn't it time you bragged about where you work? At CARFAX, we do, every day. We pride ourselves on being mission-focused on helping to grow a brand built on accuracy and integrity. We care deeply about our products and our customers. We’re more than just a company: We help millions of consumers make more-informed decisions every day. We know that our teammates are our most valuable asset, and we value a balanced life while tackling challenging projects in a fast-paced environment.  One last thing: Our four-day week continues in Summer 2024!
 The Executive Administrative Assistant is an integral member of Team CARFAX, providing administrative support to the CEO and senior leadership team. In addition, this role facilitates a variety of events and projects that set CARFAX apart as a great place to work.
At CARFAX, we believe in the power of teamwork and value in-person interactions so that we can collaborate and thrive together. This position will require 5 days per week in our Centreville, VA headquarters.
 What you’ll be doing:
  • Manage calendars, travel itineraries, expense reports, and correspondence for CEO and senior leadership team
  • Plan and execute corporate meetings and events that wow our employees and business partners
  • Welcome customers and partners from external organizations and facilitate their visits to the CARFAX headquarters
  • Oversee projects recognizing employee milestones and achievements
  • Provide additional support as needed to keep the CARFAX gears running smoothly
What we’re looking for:
  • Minimum 3 years’ executive support or office management experience.
  • Advanced skills with MS Outlook/Scheduling
  • Excellent interpersonal skills, both verbal and written
  • Experience handling confidential and sensitive information with the utmost discretion
  • Ability to multi-task effectively in a fast-paced environment
  • Demonstrated ability to coordinate complex travel arrangements including international travel
  • Advanced expense reporting experience including entry, tracking and reconciliation with Concur or similar system
  • Flexibility, ability to remain calm, cool, and collected
  • Initiative, self-starter, and enjoy rolling sleeves up and pitching in to help
What’s in it for you:
  • Competitive compensation, benefits and generous time-off policies
  • 4-Day summer work weeks and a winter holiday break
  • 401(k) / DCPP matching
  • Annual bonus program
  • Casual, dog-friendly, and innovative office spaces
Don’t just take our word for it:
  • 10X Virginia Business Best Places to Work
  • 9X Washingtonian Great Places to Work
  • 9X Washington Post Top Workplace
  • St. Louis Post-Dispatch Best Places to Work


CARFAX, part of S&P Global Mobility, helps millions of people every day confidently shop, buy, service and sell used cars with innovative solutions powered by CARFAX vehicle history information. The expert in vehicle history since 1984, CARFAX provides exclusive services like CARFAX Used Car Listings, CARFAX Car Care, CARFAX History-Based Value and the flagship CARFAX® Vehicle History Report™ to consumers and the automotive industry. CARFAX owns the world’s largest vehicle history database and is nationally recognized as a top workplace by The Washington Post and Glassdoor.com. Shop, Buy, Service, Sell – Show me the CARFAX™. S&P Global Mobility is a division of S&P Global (NYSE: SPGI). S&P Global is the world’s foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets.

CARFAX is an Affirmative Action/Equal Opportunity Employer. It is the policy of CARFAX to provide equal employment opportunity to all persons regardless of race, color, sex, pregnancy, religion, national origin, age, ancestry, citizenship status, veteran status, military status, disability or handicap, sexual orientation, genetic information or any other status protected by federal, state or local law. In addition, CARFAX will provide reasonable accommodations for qualified individuals with disabilities. We maintain a drug-free workplace. We are a participant in E-Verify.