Senior Payroll Specialist

Human ResourcesHybrid Remote, Fremont, California



Job Description Overview:

Senior Payroll Specialist plays a crucial role in managing and processing employee payrolls. Your responsibilities encompass ensuring accurate and timely payment to employees, maintaining payroll records, calculating multi-state tax deductions, and addressing payroll-related issues.


Essential Duties and Responsibilities:

  • Payroll Processing:
    • Review payroll inputs from various internal sources to ensure accuracy across multiple payrolls.
    • Process data entry for semi-monthly, multi-state payroll under strict deadlines, ensuring compliance with state and federal laws.
    • State and local agency registrations when there are employees in new states.
  • Employee Data Management:
    • Work closely with the HR team to aggregate employee data related to new hires, terminations, severance checks, timekeeping, leave of absence, employees benefit change, reimbursements, worker’s comp, garnishments, tax filing, etc. during each pay period.
    • Assist employees with online changes to taxes and direct deposit details.
  • Reconciliation and Auditing:
    • Reconcile 401(k) contributions and funds to employees’ accounts.
    • Audit existing processes to minimize payroll-related errors.
    • Generate ad hoc reports for analysis

Knowledge and Skills:

  • Strong analytical and problem solving skills.
  • Familiar with Federal and Multi-State Employment and Labor laws and regulations
  • Ability to multi-task with attention to details and a high level of accuracy
  • Ability to perform data and information analysis and draw logical conclusion
  • Ability to use available resources to find solutions or answers
  • Ability to be pro-active and always follow through
  • Ability to work confidently in a rapidly changing, fast-paced and results-oriented start-up environment where a high degree of flexibility is required
  • Excellent listening skills with ability to keep confidentiality
  • Excellent written and verbal communication skills
  • High level of customer service to employees


Required Qualifications:

Years of Education

  •  Bachelors degree in business administration or related

Work Experience

  •  5+ years payroll processing experience
  •  Advanced level of proficiency in ADP Workforce Now and MS Excel

Preferred Qualifications:

  • Certified Payroll Professional (CPP)
  • ADP Payroll, ADP Run, Kronos


Working Conditions:

  • Office Only: Typically works in an office environment
  • Requires sitting, operating a computer keyboard, telephone and other office equipment for extended periods of time
  • May lift up to 25lbs of document files
  • Domestic travel up to 15%
$67,000 - $90,000 annually is the estimated pay range for this role working in Fremont, California office. It does not include bonuses, medical, dental, vision, life insurance, AD&D insurance, Paid Time Off, EAP, & 401(k). The final amount will be determined based on qualifications & experience of the candidate relative to the role.  
ASUS is an equal employment opportunity employer. The Company makes employment decisions without regard to race, color, religion, sex, gender, pregnancy/ breastfeeding, medical conditions related to pregnancy or childbirth, sexual orientation, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, as well as any other characteristic protected by law, regulation or local ordinance, and strives to comply with all applicable laws on the subject. These employment decisions extend to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, pay and other forms of compensation, training and other terms and conditions of employment.