Administrative Assistant

Administrative Tamuning, Guam


Description

ECC is seeking an administrative assistant in Guam. This is a temporary position with the potential to be full time. This position is responsible for providing support and coordination for staff and management in carrying out administrative duties and special assignments. In this position, you will: 

  • Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention
  • Manage incoming and outgoing mail/faxes/deliveries
  • Complete general administrative duties: photocopy, filing, maintaining supplies
  • Collaborate with staff and management in completing various operations related administrative activities
  • Coordinate domestic and international employee travel and living arrangements using sound judgment regarding Company resources
  • Prepare routine correspondence in an accurate and timely manner
  • Interface with clients, representing the Company with professionalism and courtesy
  • Compile data from multiple sources and synthesize information in document preparation
  • Serve as a key coordinator of calendar management and assist in organizing work schedules for field staff
  • Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution
  • Schedule in person and web based meetings as well as teleconferences as needed.
  • Provide support and interface between procurement staff and project for project procurement activities
  • Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
  • In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position

Requirements

  • Proven ability to work effectively with colleagues in multiple locations, remotely
  • Demonstrated success in delivering dependable service to customers
  • Skilled in managing large volumes of detailed information accurately
  • Adept at responding to critical requests, limited turnaround times, and demanding deadlines
  • Intermediate knowledge of grammar, punctuation, and spelling
  • Competent in using Microsoft Office products, email systems, and internet
  • One year of experience as an Administrative Assistant; preferably with a Government contracting program environment. 
  • Education - This position requires a High School diploma or equivalent.  Equivalent combination of education and experience may be substituted for this requirement.

Preferred Qualifications

  • Basic understanding of contract language
  • Previous hands-on experience using electronic meeting management software

ECC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact TeleSign HR at [email protected] This email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not email about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.