Administrative Assistant

Administrative Burlingame, California


ECC is seeking an Administrative Assistant with a can-do attitude to join us in our Corporate office in Burlingame, CA.  ECC has been named a Top Workplace in the Bay area and named as a Top Workplace USA.  ECC offers a friendly work environment, excellent benefits and A Great Place to Work. In this role you will:

  • Provide administrative assistance to the executive management team to complete a variety of administrative activities
  • Prepare routine correspondence in an accurate and timely manner
  • Manage various documents keying in information, updating and revising as directed, distribution, and retention
  • Serve as a key coordinator of calendar management and assist in organizing meetings
  • Manage invoices, including preparation, tracking, and coding
  • Schedule in person and video meetings or teleconferences as needed.
  • Provide support and interface between procurement staff and project for project procurement activities
  • Support team for Quarterly Alignment Meetings (QAM)
  • Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
  • Interface with clients, representing the Company with professionalism and courtesy
  • Minimal but important general administrative duties: photocopy, filing, maintaining supplies
  • In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position

  • Proven ability to work effectively with colleagues in multiple locations, remotely
  • Demonstrated success in delivering dependable service to customers
  • Skilled in managing large volumes of detailed information accurately
  • Adept at responding to critical requests, limited turnaround times, and demanding deadlines
  • Intermediate knowledge of grammar, punctuation, and spelling
  • Competent in using Microsoft Office products (Word, Excel, Outlook, PowerPoint), email systems, and internet
  • One year of experience as an Administrative Assistant supporting at least one executive
  • Education: High School diploma

Preferred Qualifications:
  • Basic understanding of contract language
  • Previous hands-on experience using electronic meeting management software
  • Work experience with a Government contracting program environment
  • Bachelor’s degree preferred, but not required

ECC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact TeleSign HR at [email protected] This email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not email about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.