Central Intake Coordinator, Hospice Program - Temporary, Part-time 0.5

Other Healthcare / Client Support Roles Whitby, Ontario Temporary, Part Time ReqID: 40112


Position at VON Canada (Ontario)

Requisition Details: 

Employment Status: Temporary, Part-time (0.5 FTE)
Program Name: Hospice Services 
Number of Hours Bi-Weekly: 37.5
Work Schedule: Days
Anticipated End Date: April 2025
On-Call: No

Job Summary:

The Central Intake Coordinator serves as the first point of contact about the Community Support Services available for clients, caregivers, and referral services. Assisting stakeholders in understanding, accessing, and navigating available services and supports. As a Central Intake Coordinator, you will schedule service delivery for different community support services and work collaboratively with team members and community support partner agencies to maintain up to date services, information, and data.

Key Responsibilities: 

  • Working as the first point of contact, the Central Intake Team completes the initial intake of client phone calls pertaining to a verity of service request, information request, or concerns related to current services received. 
  • Communicates with funders, clients, and care teams to coordinate with program staff and process referrals, initiate services, implement service delivery changes, and address/ respond to phone inquiries from the community, customers, clients, doctors, service providers and other agencies. 
  • Coordinate service providers’ schedules and update them as new intakes are done 
  • Receive and coordinate all standardized documentation, data collection, and triaging of calls 
  • Determine eligibility for service and to inform service initiation. Schedule service delivery for community support services 
  • Complete preliminary RAI screener to identify needs for further client assessment and communicate with Care Planners 
  • Prepare and send out client service agreements, consent, and service information.
  • Working collaboratively with team and maintaining positive relationships with partner agencies
  • Ensures the provision of cost-effective client services and programs.
  • Assesses clients for service needs, monitors service delivery and contributes to the development, evaluation and promotion of the program.
  • Develops and implements program plans to meet department needs.
  • Manages volunteers and staff within the program, taking the lead in orientation of program resources, training and in-services within the framework of VON Quality Management standards.
  • Maintains regular engagement with clients and other health partners to ensure programs meet community needs.
  • Functions as a primary support contact between clients, health professionals, community support and internal team members.
  • Tracks and reports the result of program plans and team efforts on a timely basis to the relevant supervisor and internal stakeholders.
  • Supports financial accountability within assigned programs by maintaining program budgets.
  • Creates and prepares financial and statistical trending reports VON and funder obligations and for program analysis.
  • Completes Disaster and Emergency Drills according to VON Disaster & Emergency program/policy.
  • Plans and participates in multi-disciplinary meetings as required.
  • Practices in accordance with the quality and risk management framework of VON Canada and Occupational Health and Safety legislation.
  • Participates in health and safety training including WHMIS and applies this knowledge in the workplace.
  • Ensures all workplace incidents are reported in a timely manner in accordance with legislation and VON policies and procedures for workplace injuries and incidents.

Common Responsibilities:

  • Promotes the goals and values of VON and their role as an integrated community care provider. 
  • Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
  • Abides by all VON policies and work practices.
  • Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
  • Works in collaboration with other staff in a team approach to service delivery.

External and Internal Relationships:

  • Timely communication and follow up with clients, and community partners/professionals as required.
  • Timely communication and follow up with internal staff

Education, Designations and Experience:

  • Post Secondary Diploma in Health/Social Science discipline or the equivalent combination of qualifications/education.
  • 2-3 years of related experience in community and health-based care.
  • 1-2 years of experience in program planning and evaluation is an asset.
  • Experience in volunteer administration an asset.
  • Experience or understanding of the not-for-profit healthcare environment is an asset.

Skill Requirements:

  • Strong knowledge of education, facilitation and proficiency in training groups and/or individuals.
  • Demonstrated commitment to working in an environment with high confidentiality and discretion.
  • Demonstrated knowledge of the social and health care services network and community resources, as well as a proven ability to build strong relationships within the community.
  • Excellent oral and written communication skills.
  • Able to work both independently and within a team.
  • Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
  • Strong customer service skills.
  • Ability to problem solve and adjust to rapidly changing priorities in a deadline.
  • Proficiency in Windows OS and MS Office Suite programs.
  • Must demonstrate attention to detail.


  • Must have personal vehicle and possess both a current driver’s license and proof of vehicle insurance.
  • A current and original copy of a satisfactory Criminal Records Check is required.
  • A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
  • Ability to speak French is an asset in French Designated areas.

Work Conditions and Physical Capabilities: Attention to detail; Lift and carry using appropriate lifting techniques; Bend, push, pull, grip, reach, kneel, crouch using good body mechanics; Walk, sit, stand, climb stairs; Hand movements. 


VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at https://www.von.ca/en/accessibility for further details.

VON Canada is committed to embracing and celebrating equity, diversity, and inclusion (EDI) as fundamental to living out our values of Respect, Compassion, and Excellence in all that we do.