Procurement Specialist

Europe, the Middle East, and Africa (EMEA) Wiesbaden, Germany


Description

 

 

 

Position Title:

Procurement Specialist

Location:

Germany

Status:

Full Time

FLSA Category:

Exempt

 

Responsibilities

Purchase Orders

 

  • Follow Purchase order process and full lifecycle of requests which includes but may not be limited to:
  • Generating POs in Accounting system
  • Purchasing by credit card when accounts are not established
  • Initiating vendor setup when needed for a new vendor to be added to the Accounting system
  • Performing QC on all purchase orders before they are sent out
  • Monitoring and ensuring the PO Tracker is updated throughout each day
  • Gaining customer acceptance on delivered orders to initiate the customer invoicing process Updating customers with order status – submissions, delays, tracking numbers
  • Supporting international shipments
  • Assisting the RMA/Warranty process
  • Guaranteeing all PO requests are responded to in a timely fashion and where applicable submissions deadlines are met

 

Quotes

  • Support the preparation of quotes for internal and external customers which includes but may not be limited to:
  • Researching products/vendors for lowest price, technically equivalent or greater
  • Requesting vendor pricing
  • Preparing quotes on relevant, approved templates using CHESS
  • Ensuring compliance to regulations (ie; # of bids, waiver exceptions, Sole Source justification) and pricing requirements (GSA 70, SEWP, CHESS, other Contracts)
  • Maintaining accurate templates on SharePoint
  • Monitoring and ensuring the Quotes Tracker is updated throughout the day
  • Guaranteeing all quotes are responded to in a timely fashion and where applicable bid deadlines are met
  • Supporting GSA Schedule Updates
  • Supporting the PO Team when needed with shipping, tracking and PO Generation

 

Other Duties and expectations:

  • Support Dir of Operations, EMEA in building successful and profitable teaming relationships with key customers and partners
  • Develop a network of key contacts and relationships within customer accounts to secure loyalty and gain early insights into potential business opportunities
  • Set and manage customer (internal and external) expectations while delivering the highest level of quality service striving to meet and/or exceed customer expectations
  • Work cooperatively across departments helping to build the Team’s reputation for quality and timeliness
  • Meet requirements of executing internal processes as designed or make recommendations for improvement
  • Support the review and approval of vendor invoices, as needed
  • Ability to gain an understanding of customers’ requirements and work with vendors to meet and exceed those requirements technically and fiscally
  • Meet all deadlines
  • Support and follow CMMI and ISO requirements.
  • Ensure Salesforce entries are entered and updated as appropriate
  • Work in an organized manner with the ability to multi-task in a fast-paced environment Maintain open communication with direct reports and manager to establish a team-oriented atmosphere
  • Complete timesheet daily
  • Other duties as assigned to support the EMEA Division

 

Desired Skills

 

  • 7 years’ experience in Logistics & procurement
  • ICD-705 Material Handling experience Knowledge with TAA Compliance
  • Familiarity with the use of CHESS.
  • Working knowledge of PBUSE is desirable.
  • 6 +years of Customer Service and/or Purchasing experience
  • Ability to work in a fast-paced environment and multi-task
  • Demonstration of strong verbal and written communication skills
  • Ability to work independently
  • Proficiency in Excel required
  • Experience with Deltek Costpoint desired

 

 

Education and Certifications

  • A Bachelor’s degree in a related field
  • 7 years’ experience in Logistics & procurement, to include ICD 705 and TAA Compliance
  • SECRET Clearance

 

Compensation

  • Compensation is competitive and is commensurate with experience.
  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
  • Tribalco is an equal opportunity employer.

 

About Our Company:
 

Tribalco is a global systems integrator providing C5ISR and tactical survival, rescue, and safety systems to military, federal civilian, and commercial customers around the world. Since 2004, Tribalco has delivered and supported innovative technologies that protect our nation from evolving cyber threats and improve the safety and survivability of our armed forces and critical infrastructure.

Tribalco is a CMMI® Level 3 appraised organization and ISO 9001:2015 certified enterprise. As a named NSA CSfC Trusted Integrator, Tribalco is at the forefront of technology advancement in engineering and deploying NSA compliant solutions that enable customers to securely access and share classified data across commercial networks, often in extremely challenging environments.

Tribalco is headquartered in Maryland and maintains offices in Florida, California, Georgia, South Korea, Germany, Hawaii, Japan, the Marshall Islands, the Middle East, and Africa. For additional information, please visit tribalco.com.