Partnerships Coordinator

Partnerships Malvern, Pennsylvania

About The Institutes

A not-for-profit organization located in beautiful Malvern, PA, The Institutes have been the leading provider of risk management and property-casualty insurance education for more than 100 years. By living our values—Put the Customer First, Do What You Say, Work Together, Be Innovative and Do the Right Thing— our talented team delivers innovative solutions that best empower risk and insurance professionals to help those in need. In 2021, The Institutes was named a Top Workplace by Philly.com for the sixth time. We understand the importance of work-life balance and provide excellent benefits and a friendly and team-focused work environment to drive employee engagement.

Partnerships Coordinator

The Institutes are committed to providing customer-first and innovative solutions that best empower risk and insurance professionals to help those in need. We are looking for a detail-oriented and highly motivated Partnerships Coordinator to join our team. The Partnerships Coordinator is primarily responsible for ensuring sponsorships, advertising, and strategic partnerships are fulfilled, and ensuring partners receive a customer-first experience for client retention.  This role will act as the main client support liaison and also drive activities that support the revenue goals and a successful fulfillment experience; including leading internal and external operations for the partnership department. 

What You'll Do:

  • Provide support to clients and sponsors as main point of contact for all aspects of their campaign including asset requests, reporting, finance inquiries, campaign fulfillment and meeting scheduling.
  • Responsible for data entry, reporting and various admin tasks in support of the partnerships team, including marketing performance, customer database updates and finance tracking.
  • Drive alignment and communication with internal stakeholders, including event fulfillment, digital campaigns, marketing, and finance, in coordination with the various brands.
  • Coordinate the creation, review and editing of partner, advertising and sponsor-related marketing, web content and processes in conjunction with appropriate internal and external teams.
  • Support sponsor onboarding which includes communication, fulfillment needs, resource documents, event preparation, and ensuring a customer first experience leading to client retention.
  • Ensure that all fulfillment needs of partners have been reviewed and proofed to ensure a quality experience for clients.  
  • Work with the Partner team to track confirmed sponsors and fulfillment of deliverables.
  • Other duties as assigned.


We're looking for someone with:

  • Bachelor’s degree or equivalent experience.
  • One to three years’ experience in a customer service, marketing or sales support role preferred.
  • Experience in or willingness to learn new systems required (Salesforce, CVENT, On24).
  • Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), general office technology and knowledge of basic computer hardware.
  • Must be detail-oriented and possess strong organizational and follow up skills. 
  • Experience working in a team-oriented, collaborative and fast paced environment.
  • Prior experience and/or working knowledge of the risk management and commercial insurance industry is a plus.


The Best Part? The Benefits!

To enforce the importance of work-life balance, employees enjoy excellent benefits, including:

  • 401(k) plan with company contribution up to 16%
  • Generous time off package that includes paid vacation, personal, sick and holidays
  • Paid maternity and parental leave
  • Tuition reimbursement
  • Medical, dental, vision and prescription coverage
  • On our Malvern campus: Free lunch every day when working on campus, onsite fitness center, and a beautiful 1.25 mile walking path