Executive Assistant

Administrative Malvern, Pennsylvania

About The Institutes

A not-for-profit organization located in beautiful Malvern, PA, The Institutes have been the leading provider of risk management and property-casualty insurance education for more than 100 years. By living our values—Put the Customer First, Do What You Say, Work Together, Be Innovative and Do the Right Thing—our talented team partners with our customers to deliver innovative solutions that best empower risk and insurance professionals to help those in need. In 2022, The Institutes were named a Top Workplace by Philly.com for the seventh time. We understand the importance of work-life balance and provide excellent benefits and a friendly and team-focused work environment to drive employee engagement.


Executive Assistant

We are looking for an Executive Assistant that works well in a fast-paced environment, extremely detailed oriented, and organized to join our Executive Administration team. This Executive Assistant is responsible for administrative duties supporting several Senior Executives and Business Unit and/or Affiliate Leaders. If you’re a highly organized, driven team player, we’d love to meet you!


What You’ll Do:

  • Provide executive administrative support to senior executives, including: travel arrangements, expense reports, scheduling internal/external meetings, filing, ordering supplies, etc.
  • Assist with forecasts and budgets as needed for senior executives.
  • Coordinate logistical needs in meetings and team communication for senior executives.
  • Provide executive administrative support to business unit leaders, including: traveling arrangements, expense reports, ordering supplies, etc.
  • Proactively anticipate needs of supported senior executives/business unit leaders and makes recommendations for more efficient and effective processes.
  • Handle special projects at the direction of the senior executives and/or the Director of Executive Administration.
  • Handle requests for information in a professional and timely manner.
  • Maintain high level of confidentiality through all work assignments.


Education and Experience:

  • High School Diploma or equivalent required. College degree preferred.
  • Three or more years of experience working in a business or academic organization.
  • Three or more years of experience supporting Executive level individuals required.
  • Strong technology skills including Microsoft Office.


The Best Part? The Benefits!

To enforce the importance of work-life balance, employees enjoy excellent benefits, including:

  • 401(k) plan with company contribution up to 16%
  • Generous time off package that includes paid vacation, personal, sick and holidays
  • Paid maternity and parental leave
  • Tuition reimbursement
  • Medical, dental, vision, and prescription coverage
  • On our Malvern campus: Free lunch every day when working on campus, onsite fitness center, and a beautiful 1.25 mile walking path!
Role is hybrid with at least two days each week in the office. Candidates should be able to commute to Malvern, PA at least two days per week.