Accounts Payable Specialist

Finance Indianapolis, Indiana


Come join our team as an Accounts Payable Specialist!

The position of Accounts Payable Specialist is critical for the payment of vendors, subcontractors, shareholders and employee reimbursements. This position establishes relationships with the vendors, subcontractors, shareholders and employees to ensure proper approval, payment, and application of procedures maintaining the integrity of job cost and general ledger for all Companies.



  • Precisely enter all non-purchase order invoices into GP
  • Diligently prepare and enter all subcontractor invoices
  • Carefully create a detailed review of Verizon invoices for overages and chargebacks
  • Thoroughly process Will-calls
  • Accurately process payment of employee garnishments
  • Efficiently cut timely checks for all invoices across all companies to maximize discounts and minimize late fees
  • Rigorously scrutinize invoices for accuracy including amounts, job cost, general ledger coding, and purpose
  • Consistently track subcontractor retainage
  • Attentively reconcile vendor statements
  • Correctly ensure proper approval is on invoice prior to entering invoice into GP
  • Competently obtain proper approval from Controller or CFO prior to mailing or sending payment
  • Accurately process 1099 tax forms annually
  • Efficiently manage the administration of rental agencies and utilities for offices and out of town apartments
  • Diligently track, order, and cancel all Lowe’s credit cards
  • Carefully ensure subcontractor compliance related to contracts and insurance
  • Ably obtain credit approval for new vendors


  • Clear, effective communications skills – both written and verbal
  • Intermediate mathematical abilities
  • Aptitude for prioritizing and coordinating a variety of tasks
  • Independent and proactive problem-solving and critical thinking
  • Disposition for accuracy, attention to detail, and organization
  • Ability to accurately and efficiently enter data
  • Proficient in using basic office equipment
  • Mastery of entire Microsoft Suite plus Internet and email
  • Knowledge of Microsoft Great Dynamics (GP) and Key2Act Signature
  • Ability to investigate, gather information, and be self-sufficient 
  • A high school diploma or GED is required
  • 4-5 years of accounting/accounting-related experience
  • 4-5 years of accounting/accounting-related experience

SCHEDULE: Monday to Friday



  • Medical
  • Dental
  • Vision
  • Short- & long-term disability
  • Accrued PTO
  • Paid holidays
  • 401(K)
  • Profit sharing

It’s time to join the team at R.T. Moore, a mid-size mechanical contractor company where you are more than a number. Here everyone is treated with respect, and leadership cares about you as a person and listens to your input. Plus enjoy a steady Monday-Friday schedule, with no nights or weekends! Ready to get Moore? Check us out at to join one of the largest mechanical contractors in the nation!


R.T. Moore is an Equal Opportunity Employer