Corporate Travel Coordinator
Description
ABOUT US
ARRISE sets the benchmark for service delivery and excellence in the iGaming industry. Playing a key role in the success of its clients, which include Pragmatic Play, a brand relied upon by the world’s biggest online casinos for its cutting-edge products, ARRISE helps to deliver exceptional gaming experiences to millions of players worldwide.
Our global team of over 10,000 talented and driven professionals are shaping the future of iGaming. Headquartered in Gibraltar, we have offices spanning Canada, India, the Isle of Man, Latvia, Malta, Romania, Serbia, Bulgaria, and the UAE, and more exciting destinations on the horizon.
At ARRISE, we take pride in creating growth opportunities at all levels, constantly investing in our people while welcoming new colleagues and forging strategic partnerships that open new opportunities for success.
To achieve this, we bet on ourselves. We know that success is a collective effort, and our team is driven by ambition, collaboration, and a shared commitment to grow and succeed — while embracing every step of the journey.
Be part of the future of iGaming with 10,000 ARRISERS! See a job that excites you? Apply now, and our friendly recruitment team will connect with you soon. Your journey starts here.
ABOUT THE ROLE
We are looking for a highly organised and detail orientated Corporate Travel Coordinator to manage and streamline travel arrangements for our new joining team members, clients and partners, including regular business travel and international event travels.
This role will be responsible for overseeing all aspects of travel planning, from flights and accommodation to ground transport and travel documentation — ensuring every trip runs smoothly and efficiently.
Our team members travel regularly across our global hubs, attend multiple international events throughout the year, and this role will centralise travel planning across the organisation. The Corporate Travel Coordinator will work closely with multiple internal teams and external suppliers to improve efficiency, control costs and create a seamless travel experience for our team members.
This is an operational role suited to someone who enjoys logistics, thrives in a fast-paced environment and takes pride in delivering well-organised travel plans.
WHAT YOU'LL BE DOING
- Report to the Head of Global Travel, support the Senior Corporate Travel Coordinator and colaborate with the Corportate Travel Coordinators in the day-to-day assistance across The Group on all travel queries and requests.
- Researches and compares available travel and hotel accommodations in order to identify the most business efficient options;
- Responsible for travel bookings and arrangements while ensuring compliance with the Global Travel Policy and Procedure;
- Keeps up to date the information regarding travel restrictions, document requirements and travel requirements while offering support to all travelling employees;
- Accountable for keeping all sensitive (employees’ personal information, internal and business-related information, budgets and financial information of any kind, agreement provisions, etc.) information strictly confidential;Provides assistance with all specific documents and procedures required for travelling (e.g, visas, permits, medical requirements, insurance, etc.).
KEY RESPONSIBILITIES:
- Flight Coordination· Arrange and issue flights ensuring all flight details and confirmations are properly recorded with utmost attention to detail· Liaise directly with travellers to confirm preferences and travel requirements· Manage seat selections, baggage requirements, and special requests· Monitor bookings and handle schedule changes, cancellations and re-issues
- Accommodation Management· Book hotels or other accommodation for travellers· Coordinate room preferences and special requirements· Ensure check-in and check-out schedules align with itineraries· Act as the main contact for any accommodation-related changes or issues
- Transport & Transfers· Organise airport transfers and local transportation for travellers· Arrange taxis, car services or group transport when required· Ensure transport schedules align with arrival times and event agendas
- Travel Insurance Administration· Arrange travel insurance coverage for team members travelling abroad· Maintain accurate insurance documentation and traveller records· Assist with insurance claims or related queries when required
- Travel Documentation & Itinerary Preparation· Prepare detailed travel itineraries for each trip· Compile all relevant travel information including bookings, contact details and event information· Provide travellers with clear documentation ahead of departure
- Travel Systems & Booking Platforms· Manage travel bookings through the company’s travel management system or booking tools· Maintain accurate records of bookings and travel costs· Generate reports and assist with travel data tracking when required
- Expense Coordination· Support the processing and reconciliation of travel-related expenses· Work with the finance team to ensure accurate documentation of costs· Assist travellers with expense queries where needed
- Budget Monitoring & Reporting· Track travel costs across events and trips· Maintain records of travel spending and budgets· Provide updates or reports to management when required· Identify opportunities to optimise travel costs
- Supplier & Vendor Management· Build and maintain relationships with airlines, hotels and travel providers· Obtain competitive quotes for travel arrangements· Monitor supplier performance and service quality
WAT WE ASK OF YOU:
- Previous experience in administration with travel coordination, logistics, events or operations is essential;
- Excellent organisational skills and strong attention to detail;
- Comfortable managing multiple travel arrangements simultaneously;
- Outstanding communication skills with ability to communicate with all levels of The Group
- Proficiency in both written and spoken English;
- Additional language skills are beneficial
- Demonstrated experience with MS Office, with the ability to learn new systems and processes quickly
- Proficiency with excel spreadsheets or similar tools for tracking bookings;
- Experience using booking systems or travel platforms is an advantage
- Ability to adapt quickly to changes and resolve travel issues efficiently;
- Experience within events, travel, hospitality, or corporate travel management
- Familiarity with international travel requirements or visa processes
- Self-motivated with the ability to work independently
- Flexibility and general willingness to learn.
WHAT WE OFFER IN EXCHANGE
- We offer an advantageous start net salary
- A detailed company training on highest standards
- A chance to work in friendly and supportive culture
- Tremendous growth opportunities in a large fast moving international company.