Events Coordinator (contractor)

MarketingHybrid Remote, Los Angeles, California San Francisco, California


Description

Event Coordinator Job Description

IGN is a leading media company focused on gaming, entertainment, and pop culture. We are the number one video game and entertainment information destination and attract one of the largest concentrated audiences of young adults on the Internet 288 million monthly users across 34 platforms including desktop, mobile, YouTube, Facebook, Snapchat, Instagram, TikTok, OTT and more.

 

We are searching for a talented and motivated event coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations surrounding client sold events.

As the event coordinator, you should be well-organized and possess a sound knowledge of vendor management. Excellent communication and attention to detail skills are vital in this role.

IGN’s team is made up of all kinds of people who share a common love of games, TV, movies, comics, tech, and all things geeky. We strongly encourage people of every race, gender, sexual orientation, and background to apply.

Responsibilities:

  • Work with Client Strategy team to help scope events that are client related events.
  • Responsible for collaborating with IGN Production teams to assist in tentpole events planning in everything from travel and lodging to content integrations of onsite activations.
  • Act as a liaison with vendors, exhibitors, and stakeholders during the event planning process.
  • Negotiate and secure event space.
  • Coordinate and monitor event timelines and ensure deadlines are met.
  • Send out invitations and manage RSVP list.
  • Help manage event set-up & tear down of events.
  • Maintain event budgets to ensure we do not go over budget for any events
  • Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
  • Work with Events Director to work on post event wrap up

Requirements:

  • At least 1-3 years’ experience as an event coordinator.
  • Well-organized with excellent multi-tasking abilities.
  • Outstanding vendor management skills.
  • Strong communication and interpersonal skills.

 #IGN