Certified Payroll Specialist
Description
JOB SUMMARY
The Certified Payroll Specialist is responsible for reviewing, auditing, tracking, and submitting certified payroll documentation for subcontractors and GSI Davis–Bacon employees. This position ensures full compliance with the Davis–Bacon Act, Related Acts, applicable wage determinations, and all labor-compliance requirements specified in federal and installation-level contract documents.
This role does not process payroll. Instead, it focuses exclusively on certified payroll input, review, compliance, reporting, and documentation, including subcontractor oversight, LCPTracker monitoring, daily report validation, employee interviews, and coordination with field teams and project staff.
The Specialist serves as the primary point of contact for subcontractor certified payroll submissions and provides timely, accurate reporting to the Contracts & Procurement Manager. This position will also work closely with Contract & Procurement Specialists within the department to ensure all subcontractors are compliant with the terms of their subcontract related to Certified Payroll.
ESSENTIAL DUTIES & RESPONSIBILITIES
Certified Payroll Input, Review & Compliance
- Input certified payroll for GSI Davis-Bacon employees.
- Review weekly Certified Payroll Reports (CPRs) submitted by subcontractors for accuracy and compliance with the Davis–Bacon Act, Related Acts, and applicable wage determinations.
- Verify proper worker classifications, prevailing wage rates, fringe requirements, overtime calculations, and documentation completeness.
- Audit CPRs for discrepancies, missing information, or misclassifications and coordinate corrections with subcontractors.
- Review and verify certified payroll data for GSI Davis–Bacon craft labor (verification only; no payroll processing).
LCPTracker Monitoring & Administration
- Track, review, and audit subcontractor certified payroll submissions within LCPTracker.
- Monitor compliance flags, missing reports, exceptions, and deficiency notices.
- Provide technical assistance to subcontractors using LCPTracker to ensure accurate and timely reporting.
- Approve or reject CPRs in LCPTracker based on compliance requirements.
- Upload Davis-Bacon wage determinations as required for each project
Daily Reports & Field Compliance
- Review and track subcontractor daily construction reports to verify headcount, labor classifications, and site labor utilization.
- Coordinate with superintendents to ensure timely and accurate daily field logs.
- Conduct or assist with employee interviews (DOL Form WH-1445) as part of routine Davis–Bacon compliance verification.
Subcontractor Support & Documentation
- Provide guidance to subcontractors on certified payroll requirements, wage determinations, reporting expectations, and corrective actions.
- Maintain complete and organized labor-compliance files for each subcontractor per federal and company retention standards.
- Review subcontractor labor-compliance documentation required for payment processing prior to submission to Contracts & Procurement.
- Respond to subcontractor and vendor inquiries in a timely and professional manner.
Reporting & Administrative Support
- Provide weekly certified-payroll status reports to the Contracts & Procurement Manager.
- Submit certified payroll–related reports to clients as required by contract.
- Compile monthly headcount reports and labor-compliance summaries.
- Prepare and file correspondence, audit responses, interview forms, and all labor-compliance records.
- Ensure the confidentiality, accuracy, and integrity of all certified payroll documentation.
MINIMUM QUALIFICATIONS
- High School Diploma or equivalent required.
- 2–5 years of experience in certified payroll, Davis–Bacon compliance, or labor reporting.
- Experience with the Davis–Bacon Act and Related Acts is required.
- Experience with LCPTracker is strongly preferred.
- Preferred certifications (any of the following):
- LCPtracker Certified Payroll Specialist / Professional
- Federal D-B Certified Professional
- LCPtracker Software Certified Associate or Professional
- Strong understanding of prevailing wage laws, wage determinations, fringe-benefit structures, and labor classifications.
- Excellent verbal and written communication skills when interacting with subcontractors, field teams, and internal staff.
- High attention to detail with strong ability to review numerical and regulatory data.
- Ability to manage weekly deadlines and high-volume reporting cycles.
- Proficiency with Microsoft Excel, Outlook, and standard document-management practices.
PREFERRED QUALIFICATIONS
- Experience in construction or federal contracting environments.
- Experience coordinating Davis–Bacon interviews or participating in labor-compliance audits.
- Familiarity with apprenticeship and on-the-job training classifications.
WORKING CONDITIONS
- Primarily office-based role with occasional project site visits if/as needed.
- Frequent communication with subcontractors, project staff, field personnel, and management.
- Must maintain confidentiality of sensitive payroll and employee information.
We are committed to a merit-based hiring process that values individual skills, qualifications, and performance. Our hiring practices comply with all applicable federal, state, and executive orders, including the recent Executive Order on Equal Opportunity Hiring.