Project Coordinator

Administrative Carol Stream, Illinois


In-office position. This is NOT remote. We are located in Carol Stream, Illinois.

We are currently seeking a Project Coordinator. Be a part of the growth and be a voice in our company!


  • Communicating with clients on current and pending status of jobs.
  • Maintaining project data in company’s database.
  • Coordinating with Project Managers on project start dates and status of permits for jobs.
  • Overseeing the permit process for commercial install jobs across the country.
  • Arranging for payment for permits in a timely manner.
  • Tracking open permits and report progress to Project Managers.
  • Coordinating the final inspections of jobs as required.
  • Arranging for construction testing and engineering services if necessary.
  • Supports Project Managers for assigned projects
  • Creates and updates the project schedules from mid-stage development through engineering, procurement, and construction phases of projects
  • Administers the RFP process for long lead procurement and EPC services
  • Reviews and collaboratively edits project contractual documents and exhibits
  • Finds technical solutions for the project team
  • Provides project information for project stake holders and manages the document control process for assigned projects
  • Leads constructability reviews and other project construction meetings with in-house staff
  • Performs other duties as assigned


  • At least 2+ years of office-setting experience
  • Handle or support multiple projects a day preferred
  • Experience in an administrative role
  • Ability to multi-task while handling urgent request efficiently, quickly, and calmly
  • Demonstrate the ability to lead and collaborate with others
  • Able to read, write, understand, and speak English proficiently
  • Proficient and comfortable with Microsoft Office: Word, Excel, Outlook, etc.


  • Vacation Days / Sick Pay Days
  • Holiday Pay
  • Health Insurance: Medical, Dental, & Vision
  • Long-term Disability Insurance (Company Paid)
  • Short-term Disability Insurance (Company Paid)
  • Group Term Life Insurance (Company Paid)
  • 401(k) Pre-tax with 100% company match