Quotations Specialist
Description
If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity, and rewards innovation, with competitive pay and great employee programs, join the Ainsworth, a subsidiary of GDI, team today!
Job Summary:
This position works directly with the technicians, outside sales team, national accounts department and customers. As a part of the service department, you will work with this group to generate quotations and estimates based upon information received. The Quotations Specialist remains involved in a job to help maintain the profit margin and to handle any changes in the original estimates while maintaining the highest level of customer satisfaction and balancing financial goals consistent with the needs of both the corporation and the customer. They will gather information, format each submission according to company/customer guidelines, and assist in pursuing, tracking and forecasting opportunities.
Key Responsibilities (but not limited to):
- Responds to demand requests and/or recommendations via XOi, email and/or phone in a timely manner.
- As required, the quotation specialist is responsible for maintaining relationships with suppliers and equipment vendors. These relationships can be used to keep track of current pricing and to negotiate better rates for long-term or large-scale projects when required.
- Assist in opportunities, administration, tracking and forecasting.
- Distribute quotations and follow up in a timely manner.
- Demonstrate technical expertise and maintain a high level of credibility.
- A detailed quotation to be completed for each recommendation that is compliant with customer contract/business unit requirements. (ie. detailed scope, the labor and material that is required, correct format)
- Upload quotations into a third-party portal when required, submit directly to clients, or send to National Accounts for processing depending on contract requirements.
- Once the customer accepts the quotation, the request for work order is generated. The work order is prepped and the technician orders material. The work order gets turned over to the service coordinators to schedule.
- Maintaining a record of quotations (approved, pending, rejected) and providing follow-up with customers when required.
- Works closely with service technicians to ensure our commitments to the customer are kept.
- Familiar with departmental routines to provide effective backup when required.
- Facilitate communication with other team members, sub-contractors’ staff and other employees.
- Provide support to the reconcilers and billing department upon completion of work to ensure profit margins are in line with the quotation and that work was completed within the quoted parameters.
- Provide support and advice on new potential businesses opportunities.
- Identify opportunities to improve business processes and devise plans to implement these changes.
- Reviewing products, services, and/or business ideas.
- Creating strategies for convincing others to take appropriate action.
- Prioritizing responsibilities to meet deadlines.
- Editing and revising submissions according to feedback.
- Provide support to the business development and contracts department if required.
- Complete contracts templates if required.
Additional Duties May Include:
Other duties related to the completion of service requirements by the customer as assigned. Cooperate and support interdepartmental, interdivisional, intercompany goals, directives and initiatives endorsed by the Corporation as and when required.
Qualifications
- 2+ years experience in a similar role with strong industry experience
- Experience with RFP/RFQ processes, an asset
- Strong knowledge of Microsoft Office applications, particularly MS Excel and PowerPoint
- Excellent verbal and written communication skills in English.
- Ability to communicate effectively across all levels of the organization.
- Demonstrates a high degree of creativity, autonomy, flexibility, and attention to detail.
- Able to work under pressure and adjust quickly to changing priorities.
- Industry experience in technical trades, an asset.
Why work at Ainsworth?
Ainsworth, a subsidiary of GDI, company is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation
Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
Flexibility: Hybrid working models, where applicable
Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company
If you are a dynamic and results-oriented professional with a passion to lead a talented and driven group, we invite you to apply. Join our team and contribute to the success of Ainsworth Inc. as we continue to provide innovative solutions to our clients.
Ainsworth, a subsidiary of GDI, is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status as per our Accommodation Policy, available upon request.
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
Ainsworth, a subsidiary of GDI, is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.
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