Accounts Payable Control Assistant

Accounting, Finance & Tax West Chester, Pennsylvania


At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee-ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future. 

Weston Solutions is looking for an Accounts Payable Control Assistant to administer the day-to-day filing receipt audit activities and backup documentation.  The Accounts Payable Control Assistant will also support other activities including DCAA audits and reviews and supporting divisional Assistants and staff in providing backup documentation for client invoices.  The Accounts Payable Control Assistant will ensure the supporting documentation provided meets financial billing scheduled commitments and deadlines in the most effective and efficient manner.

Expected Outcomes:

  • Execute Expense-Track receipt audit within WESTON’s financial schedule as well as initial set-up of new employee ET accounts.
  • Execute file duties in accordance with file system and within the financial schedule keeping in mind the importance of timely filing for back-up, audit, and check verification requirements.
  • Make any process changes or recommendations to the Accounts Payable Lead or manager.
  • Compile back up in accordance with client specifications and within the allotted and requested time, (Weekly, Monthly, etc.).
  • Maintain appropriate and up to date documented backup list of client expectations and deadlines.
  • Maintain and dutifully check and update the missing backup list. Promotes communication with internal client contact to foster open communication and mitigate any miss-understandings regarding provided documentation.
  • Work with Government Accounting Manager to guarantee provided documentation meets expectations.
  • Other duties as assigned – filing, special projects and ensuring proper record retention documentation and management; assisting others as needed.
  • These job requirements are not exhaustive and other duties may be assigned.  WESTON reserves the right to modify the job description as needed.

Knowledge, Skills & Abilities:

  • High School Diploma, plus minimum 2 to 4 years related experience.
  • Good organizational, interpersonal, analytical, and oral and written communication skills.
  • Must be detail oriented, able to meet time sensitive deadlines, and carry out multiple priorities simultaneously.
  • Must be proficient with Microsoft Office, specifically Excel.
  • Familiar with Deltek’s Costpoint a plus.
  • Understanding accounting concepts is a plus.
  • Strong communication skills – both written and verbal
  • Ability to network and function in a team environment both remotely and in person.

We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.

  • Medical, Dental, Vision, 401K with base and matching employer stock contributions.
  • Paid time off plus personal, holiday and parental leave.
  • Life and disability plans.
  • Critical illness and accident plans.
  • Work/Life flexibility.
  • Professional development opportunities

Salary Range: $31,600 - $42,200 - $52,700