Contract Specialist

Finance, Accounting, & Legal Plano, Texas Yarmouth, Maine


The Contract Specialist directly interacts with, and impacts, other departments and the company in general. The incumbent possesses defined decision-making authority and is otherwise expected to serve as a contractual point of contact for clients, partner with internal stakeholders, and confer with management in connection with high impact issues.

The Contract Specialist must be able to generate, update, and administer standard agreements, amendments, and related documentation in accordance with established forms, policies, and procedures. Additionally, the Contracts Specialist must be able to must be able to review client procurement documents for response and support and assist team Attorneys and/or management, as needed.


  • Administer contracts, modifications, and related contractual documents in accordance with corporate policies and procedures
  • Prepare contracts and other legal agreements based on provided templates
  • Route contracts for required signatures, revenue review and compliance; organize and maintain electronic contract files and contract database
  • Assist in ensuring both contractual compliance and compliance with company policies and objectives
  • Serve as a point of contact for clients, both internal and external, in regards to certain contractual items
  • Support and assist team Attorneys and/or management as needed
  • Provide exceptions to client requests for proposals or similar documents in accordance with documented parameters and guidelines
  • Negotiate contracts in accordance with documented parameters and guidelines


  • Prioritize and complete multiple tasks timely and efficiently
  • Maintain timely and effective communication with internal and external partners
  • Fulfill job duties in accordance with company objectives and policies
  • Bachelors Degree coupled with contract administration or comparable paralegal experience
  • coupled with 2+ years of contract administration or comparable paralegal experience; OR a High School diploma coupled with 5+ years of contract administration experience
  • Experience in the public sector
  • Strong analytical skills
  • Excellent written and verbal communication skills
  • Experience in all aspects of the contract life cycle, including proposals, administration, and close-out
  • Ability to manage multiple projects and meet deadlines
  • Ability to work both independently and as a team member
  • Basic understanding of liability issues and knowledge of software licensing and practices; experience with legal contract terminology or a desire to learn
  • Basic negotiating skills
  • Strategic and creative approach to problem solving
  • Experience with software licensing and the administration of firm fixed price contracts and labor hour agreements is a plus
  • NCMA membership and CPCM/CFCM certification, or paralegal experience is a plus