Event Producer

Tencue - Production Strategy Berkeley, California


Description

Position at Tencue

 

EVENT PRODUCER

Department: Production                                    
Location: SF Bay Area/ Remote                    
Employment type: Full-time
Reports to: VP of Production

WHO WE ARE

Tencue creates living events at the edge of possibility that allow organizations to inspire and educate their audiences wherever (and whenever) they are - crafting strategically led, creatively driven, and precisely executed experiences that spark imaginations, empower people, and ignite change - with integrity and compassion for our teams, communities, and the world.

We recognize the importance of diversity. We aspire to create a culture of acceptance, mutual respect and open mindedness, and an environment where people take care of each other and feel safe; a fair and inclusive place for everyone.

WHAT WE ARE LOOKING FOR

A Live Event Producer is responsible for managing in-person and digital events from inception to completion, on budget, and on schedule, while achieving creative objectives and meeting client expectations. The Live Event Producer reports to the VP of Production at Tencue.

YOU SHOULD HAVE

  • At least five years’ experience creating and leading event teams to produce corporate programs for in-person audiences in a variety of venues
  • Demonstrated ability to concurrently manage clients, vendors, and internal teams
  • Deep understanding of project staffing nuances and ability to communicate those needs
  • Experience in creating and managing large-scale event budgets 

ESSENTIAL RESPONSIBILITIES

Under the supervision of the VP of Production, the Producer produces the event, from pre-production through post production; on time and on budget as defined by each project’s scope. General responsibilities of the Producer include but are not limited to the following:

Project Management

  • Work with Creative Director or creative team to understand and manage execution of the project’s creative design.
  • Work with internal Tencue team to determine project roles, responsibilities and resources
  • Work with and manage vendors to determine most efficient, cost effective solutions to meet creative and client objectives.
  • Work with the project’s Production Manager and Technical Director to create and manage production-related schedules. 
  • Oversee the preparation of all show related documents.
  • Manage and communicate project updates to client, vendor partners and meeting planners.
  • Understand, generate and manage project budget.
  • Lead all-hands production calls / meetings.
  • Oversee development of deliverables from project inception through final delivery and project wrap.
  • Participate in all risk assessment meetings and ensure team is safety compliant on-site.

Client Management

  • Provide consistent and timely client communication and manage client objectives and expectations
  • Manage project deliverables (including video production) to be on-time, on-budget and to client expectation.
  • Manage client meetings including creative presentations and budget reviews.
  • Create show flow.
  • Understand all components of speaker presentations (internally and externally produced)
  • Escalate issues (as needed) when project scope, budget and/or client expectations are at risk.

  

On-Site/Wrap Responsibilities

  • Manage show flow and all components (with show team) for client presentations.
  • Oversee on-site staff.
  • Work with Technical Directors and Production Manager to manage on-site production schedules and on-site rehearsal schedules.
  • Conduct daily safety briefings with Technical Director.
  • Work with team to manage Room Director and Graphics Operator schedules (as needed)
  • Have final budget meeting with client, reconcile final budget and work with Finance to submit final invoice to client.
  • Ensure documents are organized and saved to current file structure.

COMPETENCIES

  • Live Event Budget Creation and Management experience
  • Team management experience and experience working with remote teams
  • Decision making and delegation skills
  • Time management, organizational and prioritization skills
  • Demonstrated verbal and written communication skills
  • Proficiency with standard office apps (MS Office Suite & Acrobat Familiarity with Apple Suite Keynote/pages, Google docs)

WHAT YOU CAN EXPECT IN RETURN

  • Full time position
  • Health & Dental Insurance (choice of plans)
  • 100% Employer paid short-term disability and life insurance
  • Opportunity to elect additional life insurance and LTD insurance at employee expense
  • Paid parental leave
  • Opportunity to contribute pre-tax dollars to flexible spending accounts
  • 401(K)
  • Flexibility in work schedules
  • Generous paid time off
  • Opportunity to engage and advance the agencies JEDI (justice, equity, diversity and inclusion) initiatives

HOW WE'LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting salary for this role is between $112,000 and $127,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

  • Requires flexible schedule to meet client deadlines and requirements
  • Will require travel for site surveys and on-site project management in addition to show site locations
  • Manage the number of deadlines associated with this position, which may cause significant stress.
  • Will spend long hours sitting and using office equipment and computers, which can cause muscle strain.
  • There will be times when some lifting of supplies and materials are needed

NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Tencue, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

The Opus Group and Tencue do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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