Description

The Senior Administrative Associate supports the scheduling, planning, and correspondence needs of the dean to facilitate efficient, effective and timely management of the Dean’s responsibilities and the day-to-day operations of the CAS Dean’s Office.

 Primary Responsibilities:

Calendar: Proactively manage busy and complicated calendar of appointments and meetings with exceptional follow-through and discretion; manage dean’s time to facilitate completion of critical tasks & priorities; plan travel for dean to alumni and advancement events as well as for professional development;

Events/Meetings: Plan, organize and support college-wide events and meetings; prepare agendas, minutes and supporting documents for Department Chair meetings and CAS Dean Team meetings and other meetings as needed; prepare materials including presentations utilizing appropriate presentation software;

Planning/Reporting: Collaborate with the dean and dean’s office staff to facilitate CAS strategic planning and follow up reporting and communications to faculty, staff, student and alumni audiences; prepare reports for the dean upon request, utilizing effective desktop publishing programs;

Reviews: Support goal setting, review, recognition, professional development and support by dean for Department Chair and Associate & Assistant Deans and CAS Dean’s Office staff overall; collaboratively with Assistant Dean of Administration, support smooth implementation of Promotion, Tenure & Review process and Dean’s review of faculty candidates;

Correspondence: Execute correspondence for the dean on an as-needed basis; facilitate timely correspondence with CAS donors;

Digital Records/Pages Maintenance: Support management of dean’s documents, records, minutes, correspondence in digital archive; ensure CAS dean’s office web pages and annual admissions communications are accurate and current;

Communication: Handle sensitive personnel and student issues with discretion and excellent judgement; facilitate timely response to student, faculty and staff inquiries, requests for the dean; use professional, empathetic, and strategic communication skills to represent the dean to internal and external stakeholders through in-person, phone, email and written communication. Other duties as assigned

Qualifications/Skills needed:

• College degree or equivalent administrative support experience;
• Outstanding attention to detail, discretion, initiative and follow through;
• Excellent verbal and written communication skills;
• Presentation and report creation skills;
• Excellent collaboration and relationship-building skills;
• Passion for working as part of a team to advance the mission and priorities of CAS;
• Experience working with students and faculty or in a higher education environment preferred;
• Experience supporting executive leaders preferred.

Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. Suffolk University is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.