Accounts Payable Specialist

Accounting/Finance Indianapolis, Indiana


Description

  

JOB POSTING  

  

  

 

Come join our team as an Accounts Payable Specialist! 

The position of Accounts Payable Specialist is critical to resolving invoices that have failed a 3-way match process. This position will monitor the payment of vendors, subcontractors, shareholders, and employee reimbursements. The Accounts Payable Specialist establishes relationships with all stakeholders to ensure proper approval, payment, and application of procedures maintaining the integrity of job cost and general ledger for all Companies. 

  

RESPONSIBILITIES 

Payables 

  • Identify invoices that have failed a 3-way match process
  • Collaborate with internal and external stakeholders to gather information and ensure timely invoicing
  • Assist with processing invoices related to Purchase Orders
  • Manage invoice workflow through the electronic imaging system
  • Audit vendor statements and connect with stakeholders to resolve discrepancies
  • Reconcile non-invoiced receiving monthly
  • Cross train on non-Purchase Order invoices
  • Maintain Subcontractor COI files
  • Ensure the timely and accurate completion of the Subcontractor Qualification process
  • Manage Credit Card payment processes and reconciliation
  • Accurately perform Month End closing procedures, including accruals
  • Communicate the resolution progress to supervisor

Support 

  • Cross-train with other team members as needed
  • Assist with special projects as necessary

  

QUALIFICATIONS 

  • Clear, effective communications skills – both written and verbal
  • Intermediate mathematical abilities; mastery of Excel formulas
  • Aptitude for prioritizing and coordinating a variety of tasks
  • Independent and proactive problem-solving and critical thinking
  • Disposition for accuracy, attention to detail, and organization
  • Ability to accurately and efficiently enter data
  • Proficient in using basic office equipment
  • Mastery of entire Microsoft Suite plus Internet and email
  • Knowledge of Microsoft Great Dynamics (GP) and Key2Act Signature a plus
  • Ability to investigate, gather information, and be self-sufficient 
  • 3-5 years of payables or equivalent experience is required
  • Bilingual mastery a plus, but not required

  

SCHEDULE: Monday to Friday 

LOCATION: On-site 

SALARY: Hourly 

  

BENEFITS 

  • Medical
  • Dental
  • Vision
  • Short- & long-term disability
  • Accrued PTO
  • Paid holidays
  • 401(K)
  • Profit sharing


It’s time to join the team at R.T. Moore, a mid-size mechanical contractor company where you are more than a number. Here everyone is treated with respect, and leadership cares about you as a person and listens to your input. Plus enjoy a steady Monday-Friday schedule, with no nights or weekends! Ready to get Moore? Check us out at www.rtmoore.com to join one of the largest mechanical contractors in the nation!
  

#RT 

  

R.T. Moore is an Equal Opportunity Employer