Consultant - HUD/CDBG Regulations Guidance - Remote

Finance & Compliance Anywhere, United States


Description

Background:

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.

Purpose / Project Description:

Mercy Corps’ Puerto Rico program is expecting to receive two subawards funded by HUD/Community Development Block Grant (CDBG) from the Puerto Rico Department of Housing (PRDOH). These funds were provided by HUD to PRDOH in response to Hurricanes Irma and Maria. For more information, see the Notices published February 9, 2018, in the Federal Register, Vol. 83, No.28 (83 FR 5844), that allocated $1.5 billion for disaster recovery assistance to the Government of Puerto Rico and August 14, 2018, when an additional allocation of $8.22 billion for recovery was allocated to Puerto Rico under Federal Register Vol. 83, No. 157, (83 FR 40314).

Mercy Corps is requesting proposals from qualified Consultants to provide regulations information and guidance for HUD/CDBG subawards. Qualified Consultants must have demonstrated experience working with HUD/CDBG funding.

Consultant Activities:

The Consultant will:

  1. CDBG regulations/requirement matrix. Provide a matrix of HUD CDBG program regulations and requirements. Matrix will identify regulations that apply to only recipients, to recipients and subrecipients, and to subrecipients only. Matrix will identify the operating area impacted by the regulation: program implementation, finance, operations, human resources, other.
  2. Analysis of PRDOH and Puerto Rico specific regulations/requirements. Working with Mercy Corp’s local counsel and/or an Mercy Corps team members/contracted local consultant, incorporate applicable unique PRDOH and Puerto Rico legal requirements impacting the management of federal funds into the CDBG regulations/requirements matrix.
  3. Analysis of Subaward agreement. Compare HUD CDBG requirements for subrecipients, per the matrix created for 1 above, with the requirements contained in a Mercy Corps subaward under CDBG funding. Identify requirements that are inconsistent with CDBG regulations/policies and provide an explanation regarding why the requirement is not consistent with CDBG requirements. Wherever possible, suggest alternative language for the requirement which maintains consistency and transparency of CDBG policy requirements.
  4. Analysis of Program Activities. Review Program Description for two subawards. Identify program activities which will need to comply with CDBG regulations specific with that program activity. Based on this review, support the Program team in developing Standard Operating Procedures so that the activity will be implementing in accordance with the applicable regulation/requirement(s). Standard Operating Procedures will include reference documents or templates for establishing that the program activities meet the standards for eligible activities and other requirements. 
  5. Training on CDBG regulations/requirements. Prepare and deliver a training for program, finance and operations staff on CDBG regulations/requirements. Preparation will include adapting existing HUD training materials, as applicable. This specific content must be closely related to the findings of the analyses of the subaward agreements and program activities above. The training must be deliverable in a virtual context, include handouts of any slide decks presented and captured in a video format of sufficient quality to be used in future onboarding and refresh training activities.
  6. Requested guidance on specific CDBG requirements. Based on Mercy Corp’s review of the regulations matrix and subaward analysis, and on an ad hoc basis during the period of the consulting contract, provide insight as requested on specific legal, financial, or other liabilities and risks that Mercy Corps needs to consider:
    1. What compliance considerations need to be examined and addressed?
    2. What are the appropriate ways to mitigate any risks?
    3. What cost implications are there?
  7. Documentation review. As requested, provide review of documentation as needed to ensure compliance with regulations/requirements for HUD/CDBG funding.

Consultant Deliverables:

The Consultant will:

CDBG regulations/requirement matrix. Deliverable subject to MC’s review and acceptance. Draft submitted for MC’s review within 15 days of contract signing.

Analysis of Subaward agreement. Deliverable subject to MC’s review and acceptance. Draft submitted for MC’s review within 30 calendar days of contract signing.

Analysis of Program Activities. Deliverable subject to MC’s review and acceptance. Draft submitted for MC’s review within 30 days of contract signing.

Training on CDBG regulations/requirements. Training materials subject to MC’s review and acceptance. Draft training materials submitted for MC’s review within 45 days of contract signing.

Requested guidance on specific CDBG requirements and/or review of documents. As requested.

Timeframe / Schedule: 

Consultant to begin work upon execution of contract. Contract term is one year in order to ensure consultant is available for ad hoc guidance or review requests after primary deliverables are completed.

The Consultant will report to:

Director of Grant Compliance

The Consultant will work closely with:

MC Puerto Rico Country Director, Finance Director, Program Director, HQ Grant Compliance Advisor, HQ Program Officer

Required Experience & Skills:

  • 5-10 years of experience with working and managing US government grant and cooperative agreement regulations (required)
  • Extensive experience managing HUD/CDBG funding. Experience with compliance management or auditing of CDGB grants or subawards preferred.
  • Track record of performing high quality training sessions to an adult audience in remote settings.
  • Bachelor’s degree required. M.A, M.S., M.Sc., or equivalent in Accounting, Business Administration, Non-profit Management or related field is preferred
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines, work independently and cooperatively with team members is required
  • Fluency in Spanish strongly preferred.

Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. 

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our stakeholders and to international standards guiding international relief and development work, while actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.