Admin & Office Specialist with LHH, you will ensure seamless office operations by managing supplies, coordinating logistics, and providing administrative support. This position is an hybrid role and can be based in our offices in Warsaw.

Reporting Relationships:

• Reports to Candidate & Consultant Experience Managers

Direct Reports:

• Direct Reports Candidate & Consultant Experience Managers

Location:

• Location Warsaw

Travel:

• State if travel is required

Language:

• Fluent in Polish
• Fluent in English (min. B2)

In this role you can expect to

Key Accountabilities

• Preparing LD & CTM materials for onsite projects
• Ordering materials and managing supply levels
• Cooperation with and ordering from printing companies
• Distribution of materials
• Ensuring smooth day-to-day office operations
• Assisting in process improvements and workflow optimization
• Technical support, IT troubleshooting & ticketing
• Translations
• Document formatting
• Handling incoming and outgoing mail, including document circulation and archiving
• Providing general administrative support to consultants and managers
• Internal & external office reservations
• Hotel, lunch, and other reservations
• Zoom production and support
• Managing front desk responsibilities, including welcoming guests and handling office inquiries
• Coordinating meeting room reservations and office logistics
• Supporting event setup and coordination for internal and external meetings
• Ensuring smooth day-to-day office operations and proactively addressing any issues
• Office supply inventory management
• Administering I SPEAK & Career Inventory tests
• Collaborating with internal teams to optimize workflows and office processes

All About You

• 1-2 years of experience in an administrative / office manager role.
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams. 
• Detail-oriented with strong organizational and time management skills, capable of prioritizing and managing multiple tasks simultaneously. 
• Proficiency in Office Suite (Excel, PowerPoint, Word). 
• Experience in Salesforce or other CRM platforms is a plus. 
• Fully fluent in Polish and good command of English to collaborate with the international team

What we offer

• Growth opportunities within a human resources global leader
• We prioritize learning to stay agile in an increasingly competitive business environment
• We foster an open-minded environment where people spark new ideas and explore alternatives

• Contract: Permanent unlimited
• Contract Type: Part-time 75%
• Hours: 30hrs per week / 6hrs per day

LHH empowers professionals and organizations to achieve bold ambitions and secure lasting impact through unique advisory services and talent sources.

Our full suite of offerings connects solutions that are traditionally siloed, making LHH your single talent partner. In a rapidly evolving landscape with complex challenges, we create value across the entire professional talent journey. From hiring great people, developing skills, and nurturing leaders, to advancing individuals to the next stage of their careers, LHH make talent your competitive edge.

We believe the future of work lies at the intersection of exceptional human care and innovation. Powered by science, technology, and proprietary data analytics, LHH’s approach is crafted to align with your business strategy and culture, delivering powerful, sustainable, and measurable impact.

LHH has a team of over 12,000 professionals, across 60+ countries and more than 50 years of experience. As part of the Adecco Group, we bring together global excellence, local knowledge, and centralized coordination for thousands of companies and millions of people worldwide.

Recruitment. Development. Career Transition.

LHH. A beautiful working world.

www.lhh.com

LHH is an Equal Opportunity Employer/Veterans/Disabled.