Data and Student Information Manager, San Francisco

School Operations San Francisco, California


Description

Position Summary

In the Data and Student Information Manager (DSIM), KIPP is seeking an experienced professional committed to managing and maintaining impeccable student information, data, and records, assisting with seamless school operations and supporting excellent teaching and learning by providing the data needed to inform decisions related to enrollment, attendance, and academic progress. 

The DSIM at KIPP is the school-level student information system (SIS) manager, manages all student records, and works with KIPP’s Regional Support Office to manage our annual compliance calendar and ensure records and reporting are aligned with local, state, and federal laws and regulations. They are responsible for managing student registration, scheduling students, ensuring accurate daily attendance, maintaining complete student files, supporting standardized testing, managing online grade books, and running report cards, progress reports, and transcripts. In addition, they are responsible for training and supporting staff with school-level issues related to PowerSchool and SchoolMint. 

The DSIM reports to the Director of School Operations (DSO) and works closely with the Regional Data and Operations team, the School Operations team, and School Leadership.

Preferred Qualifications

Experience:

    • Deep integrity and commitment to KIPP Bay Area Public Schools’ mission and values required
    • 2+ years of project or program management experience, including demonstrated ability to work with data and navigate computer systems and applications, required
    • Experience working in a fast-paced, entrepreneurial environment required
    • Prior experience working in a K-12 school preferred

Education:

  • Bachelor’s Degree and 3+ years of work experience or 4+ years’ work experience required

Knowledge/skills required:

  • Self-awareness and a commitment to continuous learning
  • Adept at problem-solving and decision making, with keen attention to detail
  • Ability to self-direct, prioritize and multi-task among competing goals
  • Demonstrated ability to work well with others and build relationships across teams
  • Excellent written and verbal communication skills with keen attention to detail
  • Proficiency in Microsoft Office or Google Suite required
  • Previous experience or familiarity with school-level data management systems (PowerSchool, CALPADS, SchoolMint, SchoolMessenger) preferred

Essential Functions and Responsibilities

Manages the school’s lottery, registration, and enrollment process

  • Plans facilitate and communicate all lottery preparation, including student data management and quality control in KIPP Bay Area’s lottery management system, SchoolMint
  • Facilitates pre- and post-lottery enrollment offers and communication for both accepted and waitlisted students 
  • Owns and is accountable for the online student registration process, as well as the collection and tracking of registration materials from families of admitted students
  • Leads enrollment of verified students into PowerSchool, KIPP Bay Area’s student information system, and California Longitudinal Pupil Achievement Data System (CALPADS)
  • Builds and implements school-wide systems to process and verify student transfers, student withdrawals, and no-shows, as needed

Oversees day-to-day attendance and truancy policy and procedures

  • Ensures the accuracy of students’ daily attendance records by analyzing and reconciling attendance data, preparing and distributing daily, weekly, and monthly attendance reports, and leading bi-annual district attendance compliance audits
  • Trains and manages teachers in taking timely, accurate attendance
  • Supports the goal of achieving a high ADA and reducing chronic absenteeism by managing communication to truant students and supporting attendance related incentives and interventions, as needed

Leads the collection, cleaning, and management of all student information and data

  • Leads the collection, quality control, and ongoing management of key student information, including eligibility for free and reduced-price meals (FRPM) and health and immunization status.
  • Builds and maintains systems to ensure accurate student records, in accordance with federal and school-based policies and audit and compliance guidelines, and facilitates requests for student records from other school districts and the Regional Support Office.
  • Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community, including preparing files for storage in accordance with KIPP’s records retention policy and state and federal laws, regulations, and guidelines
  • In partnership with Regional Operations, manages KIPP’s student information system database, PowerSchool, for all users on campus, including serving as the campus-level system administrator; maintaining clean, accurate student demographic, academic and discipline data; managing PowerSchool’s parent and teacher portals, including maintaining clear standards related to permissions and user access; and training school leaders, teachers, and other school staff to efficiently use the SIS and gradebook.
  • Partners with Regional Operations and school-based testing coordinators to facilitate the implementation of standardized testing, including SBAC and ELPAC.
  • Leads student scheduling and course assignments - including reviewing and providing an assessment of instructional placement on new enrollments - and processes quarterly and progress report cards and transcripts.
  • Complete other duties as assigned by the School Leader, Director of School Operations, or Regional Operations

Ensure student data integrity and compliance with all local, state, and federal reporting guidelines

  • Develops a deep familiarity with federal, state, and local laws and regulations related to compliance, reporting, and public programs
  • Participates in regional audits to ensure 100% accuracy of student data and leads school audits to ensure regional audits produce no findings
  • Manage student information data requests from local authorizers, as well as those requested by internal KIPP stakeholders for grant reports, research requests, and KIPP Foundation reporting.

Manage After School Program (ASES)

  • Manage the after-school program on Monday, Tuesday, Thursday, Friday from 3:15 PM – 6:00 PM and 2:15 - 6:00 PM every Wednesday or early dismissal day
  • Update and manage attendance submission on CitySpan and manage attendance-taking procedures and all documentation associated with ASES student attendance
  • Distribute, collect and manage all communications and paperwork to parents regarding ASES, including registration forms, other letters and continue communication to families via parentSquare
  • Manage relationships and coordination with any external vendors that provide after school programming (e.g. DanDan)
  • Oversee check-in and snack time for the after school program
  • Collaborate with the Regional Operations and Assessment Manager at the KIPP Public Schools NorCal Regional Support Office to ensure compliance with ASES regulations
  • Adhere to KIPP's health and safety guidelines as outlines by the CDC, CDE, and public health agencies' recommendations

Physical, Mental, and Environmental Demands

Physical: Ability to navigate office and school campuses, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 1-20 lbs.

Mental: Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.

Environmental: Office environment subject to constant interruptions and distractions.  Occasional classroom/school environment and travel. In an emergency context (e.g., pandemic), work may be conducted virtually fully or partially for extended periods of time or longer, and the expectation is that the individual will establish a productive, remote work environment (e.g., ability to stay connected through different technology means). It may require remote work as current public health guidelines warrant.

Classification

Full-time, exempt position.

About KIPP Public Schools Northern California

We are a thriving nonprofit network of 17 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.  

Our student community consists of over 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City. 79% qualify for free or reduced-price lunch, 23% are multilingual learners, and 10% have special needs.  We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity.

Compensation

We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits. 

How to Apply

Please submit a cover letter and resume by clicking apply on this page.

Questions? Email [email protected]