Data and Student Information Manager, High School, San Jose (24-25 SY)
Description
Position Summary
In the Data and Student Information Manager (DSIM), KIPP is seeking an experienced professional committed to managing and maintaining impeccable student information, data and records, assisting with seamless school operations and supporting excellent teaching and learning by providing the data needed to inform decisions related to enrollment, attendance and academic progress.
The DSIM at KIPP is the school-level student information system (SIS) manager, manages all student records and works with KIPP’s Regional Support Office to manage our annual compliance calendar and ensure records and reporting are aligned with local, state and federal laws and regulations. They are responsible for managing student registration, scheduling students, ensuring accurate daily attendance, maintaining complete student files, supporting standardized testing, managing online grade books, and running report cards, progress reports and transcripts. In addition, they are responsible for training and supporting staff with school-level issues related to PowerSchool and SchoolMint.
The DSIM reports to the Director of School Operations (DSO) and works closely with the Regional Data and Operations team, the School Operations team, and School Leadership.
Preferred Qualifications
Experience:
- Deep integrity and commitment to KIPP Public Schools’ mission and values required
- 2+ years of project or program management experience, including demonstrated ability to work with data and navigate computer systems and applications, required
- Experience working in a fast-paced, entrepreneurial environment required
- Prior experience working in a K-12 school preferred
Education:
- Bachelor’s Degree and 3+ years of work experience or 4+ years’ work experience required
Knowledge/skills required:
- Self-awareness and a commitment to continuous learning
- Adept at problem solving and decision making, with a keen attention to detail
- Ability to self-direct, prioritize and multi-task among competing goals
- Demonstrated ability to work well with others and build relationships across teams
- Excellent written and verbal communication skills with keen attention to detail
- Proficiency in Microsoft Office or Google Suite required
- Previous experience or familiarity with school-level data management systems (PowerSchool, CALPADS, SchoolMint, SchoolMessenger) preferred
Essential Functions and Responsibilities
Manages the school’s lottery, registration and enrollment process
- Plans, facilitates and communicates all lottery preparation, including student data management and quality control in KIPP Bay Area’s lottery management system, SchoolMint
- Facilitates pre- and post-lottery enrollment offers and communication for both accepted and waitlisted students
- Owns and is accountable for the online student registration process, as well as the collection and tracking of registration materials from families of admitted students
- Leads enrollment of verified students into PowerSchool, KIPP Bay Area’s student information system, and California Longitudinal Pupil Achievement Data System (CALPADS)
- Builds and implements school-wide systems to process and verify student transfers, student withdrawals, and no-shows, as needed
Oversees day-to-day attendance and truancy policy and procedures
- Ensures the accuracy of students’ daily attendance records by analyzing and reconciling attendance data, preparing and distributing daily, weekly and monthly attendance reports and leading bi-annual district attendance compliance audits
- Trains and manages teachers in taking timely, accurate attendance
- Supports the goal of achieving a high ADA and reducing chronic absenteeism by managing communication to truant students and supporting attendance related incentives and interventions, as needed
Leads the collection, cleaning and management of all student information and data
- Leads the collection, quality control and ongoing management of key student information, including eligibility for free and reduced price meals (FRPM) and health and immunization status.
- Builds and maintains systems to ensure accurate student records, in accordance with federal and school-based policies and audit and compliance guidelines, and facilitates requests for student records from other school districts and the Regional Support Office.
- Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community, including preparing files for storage in accordance with KIPP’s records retention policy and state and federal laws, regulations and guidelines
- In partnership with Regional Operations, manages KIPP’s student information system database, PowerSchool, for all users on campus, including serving as the campus-level system administrator; maintaining clean, accurate student demographic, academic and discipline data; managing PowerSchool’s parent and teacher portals, including maintaining clear standards related to permissions and user access; and training school leaders, teachers, and other school staff to efficiently use the SIS and gradebook.
- Partners with Regional Operations and school-based testing coordinators to facilitate the implementation of standardized testing, including SBAC and ELPAC.
- Complete other duties as assigned by the School Leader, Director of School Operations or Regional Operations
Supports with high school scheduling and tracking student progress to graduation
- Partners with DSO to lead student scheduling, including developing and preparing the school’s master schedule in PowerScheduler; scheduling students in classes; exercising judgment to adjust student schedules; and monitoring and updating the course catalog to ensure course integrity for scheduling.
- Manages and maintains electronic academic records for enrolled, withdrawn, or graduated students; manage student credit history by entering, updating, and proofing official transcripts for all students enrolled, withdrawn, or graduated; and processes quarterly and progress report cards and transcripts for students.
- Develops, reviews and communicates recommendations related to on-track graduation rates, credit recovery, and transfer credits by managing a credit monitoring tool.
Ensure student data integrity and compliance with all local, state and federal reporting guidelines
- Develops a deep familiarity with federal, state and local laws and regulations related to compliance, reporting and public programs
- Participates in regional audits to ensure 100% accuracy of student data and leads school audits to ensure regional audits produce no findings
- Manage student information data requests from local authorizers, as well as those requested by internal KIPP stakeholders for grant reports, research requests, and KIPP Foundation reporting.
Physical, Mental and Environmental Demands
Physical: Ability to navigate office and school campuses, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 1-20 lbs.
Mental: Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.
Environmental: Office environment subject to constant interruptions and distractions. KIPP adheres to health and safety guidelines as outlined by the CDC, CDE, and public health agencies’ recommendations.
Classification
Full-time, exempt position.
About KIPP Public Schools Northern California
We are a thriving nonprofit network of free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.
Our student community consists of over 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, Redwood City, and Stockton. 79% qualify for free or reduced price lunch, 23% are multilingual learners, and 10% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity.
Compensation
KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.
We benchmark annually against comparably-sized non-profit organizations in the regions where we operate, to offer competitive salaries. The salary range for this position is between $71k-$81k.
This role has a start date of February/March 2025.
How to Apply
Please submit a cover letter and resume by clicking apply on this page.
KIPP Northern California Public Schools does not discriminate on the basis of age, race, ethnicity, color, national origin or ancestry, cultural background, religious creed, sex, gender identity or expression, sexual orientation, marital/registered domestic partner status, physical or mental disability, medical condition, genetic information, military or veteran status, primary language, citizenship or immigration status, or any other consideration made unlawful by federal, state, or local laws.