Description

Target Start Date: April 1, 2025.

• Deep integrity and commitment to KIPP Public Schools Northern California’s mission and values required
• 2+ years of office management, operations, accounting, human resources or facilities management, including working knowledge of general office business systems and practices required
• 1+ years of project or program management experience, including demonstrated ability to work with data and navigate computer systems and applications, required
• Experience working in a fast-paced, entrepreneurial environment required

• Bachelor’s Degree and 2+ years of work experience or 4+ years’ work experience required

• Self-awareness and a commitment to continuous learning
• Adept at problem solving and decision making, with a keen attention to detail
• Ability to self-direct, prioritize and multi-task among competing goals
• Demonstrated ability to work well with others and build relationships across teams
• Excellent written and verbal communication skills with keen attention to detail
• Proficiency in one or more of the the languages spoken by the school community (Spanish, Mandarin, Vietnamese), required/preferred
• Proficiency in Microsoft Office suite or Google Suite required
• Previous experience or familiarity with school-level data management systems (PowerSchool, CALPADS, SchoolMint, SchoolMessenger) preferred
• Ability to learn and utilize technology necessary to operate in a virtual office environment (i.e. Zoom), required 

• Organizes, secures, and maintains a pristine office space and environment for students, staff and families
• Models, upholds and maintains a positive, nurturing, achievement-oriented school culture by welcoming and attending  to prospective and current families and directing phone calls and guests warmly and professionally
• Drafts, translates, and distributes school correspondence and communications - including letters, newsletters and weekly bulletins - and manages or supports all other school-based communications and systems (ex. MailChimp, ParentSquare).
• Partners with DIrector of School Operations, teachers and staff to plan and coordinate field trips and other student and school-wide events, as needed
• Administers basic first aid, distributes medication, maintains injury reports, and contacts parents regarding health and safety, as necessary. Reports major injuries, head injuries and other school incidents to DSO.
• Adhere to KIPP’s health and safety guidelines as outlined by the CDC, CDE, and public health agencies’ recommendations.

• Partner with the regional Accounting team to manage and oversee school-wide procurement, cash receipts, deposits, and the effective, compliant development and implementation of financial policies, including those related to accounts receivable and payable, budget line item management and invoice entry and approval.
• Partner with the Director of School Operations and School Leader on schoolwide budget management, ensuring the school maintains at least a break-even budget at the end of the year.
• Develops a strategy to source and select suppliers to ensure the school meets all federal, state and regional requirements related to purchasing, procurement and contracting;  manage relationships with external vendors and ensure compliance (ex. nutrition, etc.)
• Partner with the regional Facilities team to manage all on-campus maintenance and facilities issues, including managing relationships with vendors responsible for maintenance, janitorial and pest control.

• Partner with the regional Human Resources team to inform and implement human resource (HR) management policies at the school, ensure staff have a clear understanding of HR policies and procedures and drive school-level compliance with relevant employment and labor laws.
• Manage the administration of school personnel matters, including issues related to payroll, benefits, insurances, legal and other compliance matters, performance management, discipline, and staff grievances, and elevate major issues to the regional HR team when necessary.
• Assist school team with the hiring, development and appraisal of non-teaching staff.
• Maintain confidential staff records in accordance with KIPP Bay Area policies.
• Manage and oversee substitute teacher coverage, communicating expectations to staff, securing coverage when staff are absent and managing substitute teachers while they are on campus.

• Partner with the regional Technology team to ensure the ongoing management of all staff and student technology, including laptops and phones, and engage with external vendors to ensure the upkeep of building technology and equipment, including copiers, printers and WiFi
• Be responsible for the security, monitoring and control of inventory and access to technology systems