Executive Assistant
Description
Evolus (NASDAQ: EOLS) is a performance beauty company with a customer-centric approach focused on delivering breakthrough products. We are seeking an experienced and driven Executive Assistant to join our Operations Team reporting to the SVP, IT & Operations. This individual is someone who can thrive in a fast-paced, collaborative environment to support key executives, help maintain our Evolus HQ office space, support coordination of onsite events, and enhance the overall Evolus Experience and Employee Experience.
If you join our team, you will be working on some of the most exciting opportunities and challenges we face, with a team that values growth, recognition, and camaraderie. If you are looking for an opportunity to exhibit your knowledge and technical abilities in a unique environment, then look no further! In this role, you will be challenged to drive the success of Evolus in an effort to build a brand like no other
Essential duties and responsibilities where you'll make the biggest impact…
- Provide high-level administrative support to executives, prioritizing day-to-day tasks and anticipating needs in a fast-paced environment.
- Manage complex calendars across multiple time zones, coordinating internal and external meetings, webinars, and video conferences.
- Handle logistics for executive meetings: prepare agendas, compile reports, track action items, and ensure follow-through.
- Plan and arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, and catering.
- Oversee and process expense reports and ensure compliance with company policies.
- Collaborate with other Executive Assistants across the organization to ensure alignment and consistency for the Leadership Team.
- Support executives during critical business initiatives, ensuring resources are proactively aligned.
- Maintain discretion and confidentiality when handling sensitive information.
- Assist with special projects and cross-functional initiatives as needed.
- Other duties as assigned
Office & Facilities Administration
- Champion the Evolus employee and HQ experience by ensuring a professional, welcoming, and well-functioning office environment.
- Partner with The Irvine Company and facilities providers to manage office maintenance, janitorial services, repairs, shipping & receiving, and move coordination.
- Manage office resources, space planning, and seating arrangements.
- Coordinate onsite catering for employee meals, events, and executive meetings.
- Act as Fire Warden for HQ and ensure compliance with emergency preparedness protocols.
- Provide backup support for Reception, including greeting visitors, answering calls, and managing mail/package delivery.
- Manage the facilities inbox and office-related communications
Qualifications and Skills You’ll Bring to the Team…
- Education: High School Diploma or GED.
- Experience:
- 5+ years of experience as an Executive Assistant supporting C-level executives.
- Proven success managing complex calendars, coordinating high-level meetings, and booking both domestic and international travel.
- Experience balancing EA responsibilities with office administration or facilities coordination is a strong plus.
- Technical Skills:
- Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Ability to develop polished presentations, employee communications, and manage digital meeting tools (Zoom, Teams, etc.).
- Professional Skills:
- High degree of professionalism and discretion when handling sensitive and confidential information.
- Strong organizational and time management skills, with meticulous attention to detail.
- Excellent written and verbal communication abilities.
- Proactive problem-solver with critical thinking and sound judgment.
- Ability to stay adaptable, calm, and collaborative in a dynamic, fast-paced environment.
Preferred Qualifications…
- Bachelor's degree strongly preferred
Compensation & Total Rewards
This is a Non-Exempt position. The expected pay for this position is $36.39/hr. to $45.67/hr. You are eligible for an annual bonus compensation plan; terms and conditions apply.
Your actual base salary will be determined on a case-by-case basis and may vary based on a number of considerations including but not limited to role-relevant knowledge and skills, experience, education, geographic location, certifications, and more.
We offer more than just a paycheck, and your base salary is just the start! Stay happy and healthy with our competitive suite of medical, dental and vision benefits to help you feel your best and be your best. We also provide those benefits you shouldn’t have to worry about, from employer covered life insurance to short-term disability. Take advantage of the 401k match offered by Evolus and let us invest in your future. You may also be eligible for new hire equity and long-term incentives in the form of RSUs, stock options, and/or discretionary bonuses. We offer mental health and wellbeing resources for you to develop skills to find your calm, boost your confidence, and show up as your best self in work and life. Travel or relax and come back feeling refreshed with our flexible paid time off program for exempt employees and a paid time off accrual plan for non-exempt employees. Did we mention the holiday soft closure between the Christmas and New Years holidays? We have that, too. Additional perks include regularly catered team meals at our Evolus Headquarters, a fully stocked kitchen (Kombucha & Coffee included), and the opportunity to join an organization where our values of Grit, Impact, Fun, and Transparency are displayed daily.
Evolus takes pride in being a company on the forefront of innovation, while being committed to conducting its business with the highest degrees of integrity, professionalism, and social responsibility. We are also committed to complying with all laws and regulations that apply to our business. Employee welfare is no different. Here at Evolus, we don’t just work together, we’ve built a culture of inclusion! Because of this, you’ll find yourself immersed in an environment that not only promotes respect, collaboration and team building, but a community too. And that’s just the tip of the iceberg. Join our team and see for yourself! EOE M/F/D/V. For more information, please visit our website at www.evolus.com or reach out to [email protected].
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