Administrative Assistant
Description
About Dean Dorton
Dean Dorton’s team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.
About the Role
Administrative Assistants provide administrative support to Directors and Associate Directors and act as a resource to all team members within assigned service groups. Thus, this role is key to efficient and successful operations within a service group.
Essential Duties & Responsibilities
- Perform general administrative activities such as calendar management and travel arrangements including accommodations, travel and meals
- Complete projects and coordinate client deliverables as instructed by the Directors.
- Prepare reports, presentations, and other documentation for meetings, trainings, conferences, etc.
- Assist with the planning and scheduling of service group meetings and events, including location, invitations, catering, and room and equipment preparation.
- Facilitate the smooth operation of administrative processes for the Audit/Assurance team.
- Ensure delivery of client documents are performed adequately and efficiently, both electronically through our secured electronic portals and via standard mail/shipping.
- Handle highly confidential information and various administrative project support as needed.
- Assist with client billing
- Assist with new client intake requests
- Maintain client databases, update CRM and other client platforms.
- Anticipate the needs of the service group to ensure a seamless and positive experience.
- Provide backup to various roles within the Administrative Support and Operations team, including document processing during peak workload periods, and other general administrative functions as needed.
Experience & Qualifications
- High school diploma or equivalent; college degree preferred.
- Prior experience as an Administrative Assistant at a professional services/financial services/accounting/tax/audit firm a plus
- Excellent communication skills, both verbal and written.
- Attention to detail and accuracy in data entry and document preparation.
- Strong critical thinking skills required; ability to manage multiple tasks, projects, and deadlines successfully.
Software & Tools
- MS Office Suite (Word, Excel, Outlook and PowerPoint)
- Online form software
- Scheduling/calendar tools and software
- Communication platforms
Dean Dorton is an Equal Opportunity Employer. We’re committed to growing and empowering an inclusive community within Dean Dorton and our industry which is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives across our organization. We encourage you to apply for our available positions, even if you don't necessarily check every box on the description.