Admissions Operations Coordinator

Admissions Burnaby, Canada


Description

About Us

For more than 50 years, CDI College has been one of the leading career training institutions in Canada, thanks to its commitment to quality education and the success of its students. Our rich history includes alumni of thousands of successful graduates who embark on careers rich in opportunity. We are happy to say that we are looking for an Operations Coordinator to join our team! 

The purpose of the Operations Coordinator is to support the Regional Vice President of Admissions in directing and overseeing the admissions operations within the assigned region.

Job Responsibilities

Specifically, the Operations Coordinator will be responsible for:

  • Assisting the Regional Vice President of Admissions in their day to day duties including assisting in preparing and reviewing various reports with high attention to detail and accuracy
  • Various administrative support duties

The Operations Coordinator will at various times be responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the Company:

1. Schedule Management 

  • Arranging, planning and coordinating business appointments. Providing necessary meeting notes and background information in preparation for each appointment
  • Arranging travel, accommodation, car reservations and preparing itineraries for business travel
  • Calendar management

2. Administrative Support

  • Composing and/or editing a variety of documents including highly confidential or sensitive correspondence, memoranda, contracts and proposals
  • Preparing reports and correspondence, including writing and editing copy
  • Assist the Regional Vice President of Admissions and team with ad-hoc projects and events
  • Recording, transcribing and distributing minutes of meetings
  • Maintain a well-organized digital and paper filing systems that permits easy reference and rapid retrieval of information

 

3. Reporting and Analysis Support

  • Assist in preparing, reviewing, analyzing and interpreting various reports, with attention to detail and accuracy, such as:
    • Annual budgeting documents
    • Lead generation and sales reports
    • Student data reports

4. Communication Liaison

  • Promptly screening and distributing incoming communications, preparing responses to correspondence when and as appropriate
  • Researching, prioritizing and follow up on incoming issues and concerns
  • Working with other departments to coordinate activities and assigned project work

5. General Administrative Duties

  • Performing clerical duties such as photocopying, scanning and faxing
  • Reviewing operating practices and suggesting improvements
  • Reception coverage
  • Other duties as assigned

Qualifications

To be successful in the Operations Coordinator position, individuals must be committed to developing, maintaining and demonstrating the following:

Education and Experience:

  • An undergraduate degree in business administration, commerce, hospitality or related discipline;
  • Minimum 2 years related work experience in Project Management, Office Administration or Business Operations

Skills and Abilities:

  • Excellent written and oral communication skills in English is a requirement.
  • Excellent written and oral communication skills in French is an asset
  • Advanced oral and written communication skills, including presentation, group facilitation and business writing skills
  • Flexible and adaptable, with the ability to handle change in priorities and task urgency
  • Experience in conducting analyses and interpreting budgetary and statistical data
  • Strong numeracy skills
  • Strong proficiency with Microsoft Office applications
  • Strong interpersonal skills and the ability to build and cultivate internal and external relationships with stakeholders
  • Ability to work independently and apply independent judgement
  • Strong attention to detail
  • Demonstrates experience in producing high-quality and error and omission-free deliverables within tight deadlines
  • Ability to exhibit a professional attitude and image with a commitment to quality service, compliance and ethics
  • Ability to safeguard highly confidential information and to perform with a high level of discretion, tact, professionalism, and integrity