Description

American Specialty Health Incorporated is seeking a Corporate Production & Event Specialist to join our Marketing (MKT) department. This position will support our company’s productions and events by creating strategic plans, preparing all logistics for any given activities, and traveling to support work on or off site as needed. Examples of key corporate events include monthly pre-recorded All-Staff meetings, annual Corporate Awards virtual show, quarterly virtual Chairman’s Appreciation Events, client and executive meetings and dinners, and other social events as needed.

Salary Range

American Specialty Health complies with state and federal wage and hour laws and compensation depends upon candidate’s qualifications, education, skill set, years of experience, and internal equity. $66,560 to $68,640 Full-Time Annual Salary Range.

Remote Worker Considerations

Candidates who are selected for this position may be trained virtually or onsite and must have the capability to work from home (WFH) in a designated work area with company-provided technology equipment. This remote/WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum internet download of 50 Mbps and 50 Mbps upload speed). This position will require occasional onsite office work. ASH requires all onsite employees and employees who travel for their position to review and acknowledge ASH’s Communicable Disease and Pandemic Policy.

Responsibilities

• Plans and coordinates the production of virtual corporate meetings and events.
• Responsible for the production of virtual corporate meetings and events in support of internal and external business objectives.
• Leads the planning and production of the monthly all-staff video, including creating an annual calendar of recurring segments, such as quarterly awards and executive messages.
• Collaborates closely with HR and Marketing leadership to determine monthly All-Staff speakers, segment topics, and employee-focused content.
• Conceptualizes and produces video segments for monthly All Staff meetings in partnership with the creative design director, art director, and other production team members.
• Uses storytelling skills to create and tie video segments together in a compelling manner.
• Leads project kick-offs, pre-production meetings, and works with video production crews to ensure clear communication and alignment on goals, deadlines, and creative expectations.
• Provides onsite coordination during video production events to include talent management.
• Ensures teams adheres to deadlines for delivery of completed productions.
• Reviews and approves video production content prior to company-wide distribution.
• Develops presentations from speaker notes.
• Collaborates with the relevant partners in Human Resources, Management, Administrative, Creative, Facilities, and IT as needed to ensure event plans are aligned and communicated.
• Works with SVP, Marketing; Director, Corporate Communications; Senior Manager, Events & Presentations; and Chief Administrative Staff in creating and maintaining an up-to-date corporate events calendar and ensures all changes are posted immediately.
• Schedules and coordinates recordings, whether on-set or virtual, in addition to working closely with production teams on logistical needs and script finalizations.
• Plans and executes live corporate meetings and events.
• Leads all aspects of events including stakeholder communications, venue and/or meeting platform research, invitations and other mailings, RSVPs, giveaways, signage, on-site support as needed, waiver scanning, and event wrap up.
• Collaborates with the relevant partners in Human Resources, Management, Administrative, Creative, Facilities, and IT as needed to ensure event plans are aligned and communicated.
• For assigned events, manages vendors to coordinate food and beverage, audio visual, communications, and other logistics as needed.
• Leads or assists in the creation of PowerPoint presentations in support of internal or external meetings. May manage rooming lists for key events.
• Proofreads event communications to ensure accuracy.
• Manages the event accessory inventory.
• Develops and executes plans for Marketing department events.
• Supports other departmental events as needed in partnership with manager and sales support team.

Qualifications

• Bachelor’s degree in marketing, public relations, management, business administration, communications, or equivalent work experience. If equivalent experience, high school diploma required.
• Minimum of 2 years of experience in event planning, video production administration, project management, or related fields; experience in the health care or corporate industry is a plus.
• Experience with planning or managing virtual and hybrid events or meetings preferred.
• Valid Driver’s License with good driving record. Availability of automobile for on the job use and proof of insurance required.
• Proficient with MS Office (Excel, Word, Outlook, PowerPoint).
• Excellent organizational skills with ability to work on multiple projects independently.
• Effective written and verbal communication skills for engaging various levels within the organization, from executives to staff, as well as external vendors and partners.
• Ability to develop comprehensive event and production schedules, incorporating regular and special corporate events, including All-Staff meetings, awards presentations, and executive events.
• Experience in video production, including coordinating logistics, creative ideation, talent coordination, and script coordination.
• Ability to create engaging PowerPoint presentations for live and virtual meetings.
• Capability to identify and tell compelling stories.
• Experience with managing and leading virtual meetings via Zoom, Microsoft Teams, or other platforms.
• Ability to create and host creative and engaging live, hybrid, and virtual events.
• Ability to work independently to adhere to established event plan schedules for assigned projects, including working occasional long hours and some weekends to support unique event schedules.
• Experience with writing and delivering creative briefs.
• Ability to create and manage spreadsheets, MS Word mail merge skills a plus.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations, and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility and to other offsite locations; ability to drive and travel by air as needed. Capable of using a telephone and computer keyboard. Ability to lift up to 25 lbs.

Environmental Conditions

Hybrid work setting with 50% being in office and 50% being Work-from-home (WFH).

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth, related medical conditions, breastfeeding, and reproductive health decision-making), gender, gender identity, gender expression, race, color, religion (including religious dress and grooming practices), creed, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal or state law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.

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